Overview

Once the pay run has been processed and client has provided the approval email, the consultant will finalise the pay run. The final reports will be sent to the relevant report receivers at the finalisation of each main and manual pay run.

Client Responsibilities

The client must ensure approvals are communicated to the consultant in a timely manner for the pay run to be finalised. Only once approvals are received, the pay runs will be finalised, and final reports will be distributed.

Once the Final Reports are distributed to the relevant report receivers, the client may be required to take the following actions:

Review the final payroll reports
Upload and reconcile the general ledger
Upload the bank file
Make correct payments to the IRD
Check their myIR accounts to ensure there are no imbalances (if Non PAYEI Intermediary )
Run any non-standard reports

EasiPay Responsibilities

The EasiPay Consultant will ensure the following actions are taken:

Requested final reports and CSV files will be emailed as per the standard distribution list
Payslips will be emailed/uploaded to DA/printed
If using the banking service provided by Datacom, Datacom will be responsible for ensuring the bank file is forwarded to the bank
If using the Payday filing services provided by Datacom, Datacom will automatically file the relevant information to the IRD
If using the PAYE Intermediary services provided by Datacom, funds will be transferred to the Datacom Trust account to await payment to the IRD

Note:

The pay run will be finalised based on the reports approved by the client
The client must ensure all processes required after the pay run is finalised are actioned, including:
- Ensuring sufficient funds are available in the appropriate account for payments to be made to employees
- Transferring of funds to the PAYE trust account for PAYE payments (if using Datacoms PAYE Intermediary services and not on Datacom banking) by using the bank file for payments instead of manually making payments.
- Uploading the pay day files and meeting their PAYE obligations (if NOT using Datacoms PAYE Intermediary services)

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