Overview

Keeping employee details and the payroll set up updated and maintained is crucial to meet employment obligations. A Client will use this service whenever there are changes required to be made to an employee's additional details in payroll. 

Client Responsibilities

The Client must provide the details of any additional modifications required to be made to existing employees. The information can be provided using one of the following methods:  
  
Direct Access – entered through Admin Direct Access, in the Employee Modifications screen
Excel – single Excel spreadsheet summarising all employee changes for the payroll period  
Email – a single email summarising employee changes for the payroll period which cannot be provided through Direct Access or an Excel document  
  
Changes can be requested for the following employee detail fields:  

• Free text 1-9 Custom named fields - field names are standardised across the entire company
• Employee note pad A space where additional notes can be entered for individual employees
• Emergency contacts Name, Relationship, Address, Mobile and Work Phone
• Phone numbers Work and Mobile Phone
• Additional/non-standard fields Alt Pay Rates, Union Code, Bank Account Holders Name
• DataHR fields may be customised through DataHR

Modifications may be chargeable at the hourly consulting rate depending on volume and complexity. Your consultant will work through any additional charges with you.

EasiPay Responsibilities

The consultant will ensure that the modification to additional employee details will be updated accurately based on the information provided by the Client.