Overview

For most companies, employees are paid in a regular cycle. For example, this could be on a weekly, fortnightly or monthly basis.
There may be occasions where an out of cycle pay run is required. An example of this could be a bonus run.

This can occur when the company is making a one-off payment to all or many of the employees and these payments are to be processed away from the normal pay run and may be paid on a day that is not the usual payday.

The charges for an off-cycle run can be seen in Schedule 4 of the charge guide.

The Process

Depending on the number of employees being paid, the process may be as simple as emailing your EasiPay Consultant with the request supplying the relevant information, including amounts, employees affected and DC date. If the manual pay run is going to be affecting a large number of employees, your consultant maybe able to provide you with a template to supply the data for processing. (See full process for bonus payments)
The request for a manual pay run will usually be processed on the day it is requested, but no later than 24 hours at a maximum.

EasiPay Responsibilities

Your EasiPay Consultant will open a manual pay run using the previous period end date and set the direct credit date to the date you require. Any employee maintenance will be entered, and payments uploaded and checked. Note that when calculating PAYE the system will take in to account any payrolls processed for the same period to ensure the tax is calculated correctly in the manual pay run (this assumes there are not future dated pay packets) . Authorisation reports will be sent out as per the standard process and the payroll will be finalised once the approval has been emailed back to your consultant.