Overview

The processing of the scheduled main pay runs is the primary service provided by EasiPay consultants. Main pay runs due to direct credit on the day is the prioritised objective for consultants. The consultant will ensure, to the best of their abilities, that the pay run is completed to DC on the agreed scheduled date.  

Client Responsibilities

The Client must ensure payroll information has been internally checked and approved by the relevant managers. The information for the relevant processing period will then need to be sent to the appropriate consultant by the deadline as outlined in  Schedule 4: Processing Timeline of the Supplementary Agreement.
 
The data must be provided in such a way that it is: 

• Free from error 
• Correctly coded 
• In the correct format as specified by Datacom 

 
The EasiPay Consultant will process the payroll with the information provided, and send password protected authorisation reports to the relevant report receivers. 
 
The Client is required to check all relevant reports and/or output data and provide the consultant with any further changes or corrections which are required in a timely manner. Once the client has checked and confirmed the reports to be correct and free from error, they must provide approval (in writing) for the consultant to finalise the pay run. 

EasiPay Responsibilities 

During the processing of the pay run with the data provided by the Client, the EasiPay Consultant will: 

• Check the data provided by the Client for completeness and accuracy (as best can be determined) 
• Process the provided data in a timely manner 
• Check all output data and/or reports for discrepancies with the data provided by the Client 
• Notify appropriate contact of any errors identified during processing 
• Produce and deliver the relevant reports requested by Client for authorisation 

 
Once approval is given by the Client, the consultant will finalise the pay run and provide finalisation reports to the Client.   

Note: 

• If Client does not bank with Datacom, they are responsible for ensuring their bank files are correctly uploaded and processed. 
• If Datacom provides a banking service for the Client, pay runs must be finalised by 3.00pm on the DC Date. 

 
When the Client is unable to meet the deadlines set out in Schedule 4: Processing Timeline, Datacom will still use best commercial endeavours to meet the requested deadlines by the Client.