Overview

When a new employee is entered in the system, a new Direct Access (DA) account will need to be created. This is so new employee can view payslips, enter timesheet hours and apply for leave (if applicable).  It is possible to have a user created for a "non-employee" where an account is created to allow a non-employee manager to have access to view employee records or approve leave request and timesheets. Datacom can grant access to any users if there is a valid email address

Client Responsibilities

• In order to create a new DA account, the client will need to add a valid email address when submitting the new employee information. If the client requires a DA account to be issued to a person who is not being paid through the payroll, the administrator will need to email the consultant the email address for the user so that a non- employee user account can be manually created
• If the employee is using the functionality within Direct Access, the DA administrator will need to move the employee into the Organisation structure. Ie under the manager who will be approving their timesheets and leave in DA.
• Currently, creating a new DA account is a manual process and is done as part of normal payroll processing. If the client wishes for the new employees account to be created earlier, they will need to notify their consultant via email to do so.  

EasiPay Responsibilities

Once the account is created, the employee will receive an account activation email. The employee will then need to click and follow the link to set up a new password. Once done, they will have access to the MyPay application, Direct Access and receive emailed payslips.