Overview

When an employee's remuneration is changing, we need to consider the date the change is effective and what format the employees remuneration is being held in the payroll. This will determine the format that needs to be provided.
Within the payroll the "Pay Rate Option" determines how the "Pay Rate" will be interpreted.
Available payrate options are:

• FTE (Full Time Equivalent). The pay rate will be an annual amount.
• Annual Salary. The pay rate will be an annual amount.
• Basic Hourly Rate. The pay rate be an hourly rate.
• Daily Rate: The Pay rate will be a daily amount.

The danger with using Annual salary is that it will not be reduced/increased should the employee's hours be changed.
Using the FTE payrate option ensures the FTE annual salary will be paid, taking in to account the employee's standard hours in accordance with what has been set as full-time hours for the company.

Client Responsibilities

When changing an employee's payrate the following information should be provided

• Employee ID
• Employee Name
• Effective Date
• New Pay Rate
• Pay Rate Option
• Reason

If the new pay rate is to be applied part the way through a pay period then for timesheet employees, the hours split for each rate must be supplied. To ensure the hours are paid at the relevant rates.
Salaried employees with a work pattern will be split according to the effective date.

EasiPay Responsibilities

Your EasiPay Consultant will modify the employees record as requested.
They will check:

• The effective date entered and will create backpays when required.
• The pay rate option is correct to ensure the new annual salary is calculating correctly for the current standard hours

If the new pay rate is to be applied part way through a pay period your EasiPay will ask you to provide the hours split for each rate if you haven't already provided this.