View Payslip History

The Payslip History screen allows you view a summary of an employee's historic pay packets.
You are unable to make changes to pay packets via the Payslip History. This must be done via the pay run/pay packet screen for any open Pay Packets.

• To view the Payslip History select the Employee tab > Payslip History screen.

On the left side of the screen, you can change the date selection to view whatever range of Pay Packets is required. The date range can search based on Period End Date or Direct Credit Date, depending on the option chosen.

Alternatively, entering a Specified Date will ignore the date range and pick up pay packets for the number of pay periods stipulated either backwards or forwards from the From date. This setting is particularly useful when checking Lump Sum / Extra Pay tax calculations.

You can choose whether to include any current open Pay Runs or only closed and finalised Pay Runs by selecting the Closed and Finalised or All option. By default Payslip History will not include Pay Packets from Pay Runs which have not been finalised, as they are still liable to change.

Totals display at the bottom of the screen. Totals for all pay packets can be shown, or total for just the pay packets selected by ticking the required option on the left of your screen. Total number of pay packets will also be displayed at the bottom of the screen.

To view the breakdown and details of a single pay packet, highlight the pay packet line, right click on the pay packet and select either Summary View or Detailed View.

Summary View will show your basic pay components, tax details and superannuation in a simplified form, showing only those fields within a component you are most likely to need. This is similar to the Summary View on the Pay Run / Pay Packet tabs.

Detailed View will show everything which goes into the make-up of a pay packet, including full period indicators, leave accruals, ACC levy provisions etc.

You can also get a detailed or summary view of multiple of Pay Packets combined. To do this, highlight the pay packets needed (hold down either the Shift or Ctrl button on your keyboard whilst selecting), right click and select Detailed View. This will present a summary including all components used to pay the employee during the timeframe selected.

To print this or the summary or detailed view of an individual pay packet, right click in the payslip view and select Print Preview. From Print Preview you are able to save, email or print the image.

A similar option is also available on the main Payslip History screen. After selecting the date, status and total options, click on the Print button at the left of the screen. This will export the displayed pay packet information to a PDF file from which you can save, email or print.