Scopes in DataPay
The DataPay system works on six different scopes in order to organise information/set conditions from the national legislative level right down to the Employee Pay Packet. Any changes made in a lower scope will override any conditions made in the scope above. When we talk about scope levels in DataPay we are generally referring to four main levels – Company, Employee Group, Pay Group and Employee, as these are the levels we have the most control over, through Components Setup and Pay Components screens.
E.g. any change made for an individual employee at Employee level will override any conditions that were made for the same thing in Employee Group, Pay Group, Company and Country scopes. If a change was then made at a higher scope than Employee level, it will not appear in that employees setup at Employee scope.
It may make more sense to think of each scope as a level.
Country
Everything at this level is hard coded and cannot be altered except by the development teams. All tax and legislation changes are affected in this Scope as they relate to all companies.
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Company
Anything particular to your company is set up at this level and this sets your company-wide defaults. This includes components and cost allocations as well as things such as PAYE Intermediary and e-filing options.
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Employee Group
Pay condition and leave Employee Groups, Cost Allocations and Work Patterns are set up at this level.
Please note that all Employee Groups set up will be available to other Pay Groups within your company.
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Pay Group
Because you may have a number of different Pay Groups (frequencies), you may have some changes which effect one Pay Group and not another. All those changes would be made at the Pay Group level or scope, using your selected Pay Group.
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Employee
Any changes or conditions specific to individual employees are set in this scope e.g. Home Costing, bank account / IRD numbers, Employee Group assignments, specific allowances and deductions.
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Pay Packet
Details to be reflected solely in the current pay run would be entered at this level.
Pay Packet level scope is unique in that any changes made here will only override other scope levels for that specific Pay Packet. When another Pay Packet is opened, or the existing Pay Packet is recreated these changes are not carried through.
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