Debt Reducing Component Override

If an employee has an existing Debt from Court, a Debt Reducing Component Override is required. If the Reference number is not the same it should be treated as a separate Deduction.

To create a Debt Reducing Component Override, the Original Starting Debt and Remaining Debt is needed to be entered.

To enter the Original Starting Debt, navigate to the Employee's Pay Component Screen and highlight the court order deduction. On the right hand side a Court Values box will appear. Right click and select Show History, and the Original starting Debt will be listed.

To determine the Original Remaining Debt, refer to the Payroll Register from the Archived Reports in the Main Run. Find the YTD Total for the debt (amount already paid) and deduct the YTD total from the Original Debt to determine the remaining balance.

The remaining debt amount will also display on the Payroll Register against the Court Deduction code for that employee. You would need to find the latest payrun for the employee and open the Payroll Register.

Example:

Original Starting Debt: $510
Less Remaining Debt: $120
New Debt from Court Order: $510 - $120 = $410
Add New Debt from Court Order: $410

Check the pay packet to ensure that the starting debt is correct as sometimes the calculation does not work. To check, open the pay packet in Detailed View and expand the Court Order / Fine component. Check the remaining debt amount at the bottom of the screen.
If the amount is incorrect, change the amount in the Employee Component Screen by the difference.

If there are too many changes to a Court Order, it is best to create an end date on the current Court Deduction code and start a new one (using a different court deduction code).

Once a debt is fully repaid, it is recommended that a new deduction is added to the employee pay components screen to capture this, as using a recently repaid debt can cause issues with debt amounts.