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Creating an Update Job

Owned by michaella_Datacom
Last updated: Apr 26, 2023 by Chinar Patel (Unlicensed)
3 min read

Update jobs will predominately be used to indicate the final value at the end of the financial year. However, if the employer requires to submit updated YTD values to the ATO during the year, this option is also available.

  • Navigate to the STP screen from Tools Tab > STP
  • Select the + button to create the Update Job


  • There are 3 different types of STP Update Jobs
    • Standard - submit updated YTD values for the employee's selected for the financial year selected
    • Mark As Final - submit final YTD values for the employee's selected for the financial year selected
    • Remove Finalisation - used when making corrections to employee(s) YTD data after it has been submitted as Final

               


  • Complete each field to set the parameters for the update job


              


Company - list of companies you have scope access to will populate. Select the company you would like to create the STP job for.
Pay Group - list of pay groups you have scope access to will populate for the company selected. You can select all pay groups, or specific pay group.
Year - the financial year you would like to generate update for. Note you can only send update for financial years that you lodged data via STP to ATO. As you can only amend previous five financial years, at maximum 5 financial years will be populated here.  
Update Date - the date you set the update. Update date must fall within the financial year selected above. If previous financial year is selected, the date will default to 30th of June of that year. If current financial year is selected, date will default to the current calendar date. 
Employee(s) - option to select all employees or particular employees. List of employees loaded here will be dependent on what is selected under Pay Group. 


Clear YTD - if generating update job to clear final data that have been submitted accidentally before. If no, leave this option unticked. 

Preview Reports - Both Employee and Employer STP reports will generate offscreen 


Click Preview Reports if you would like a copy of the STP files.

  • If you would like to create a job then fill out all the required options and select click Create Report to generate the STP Update Job
  • The STP Update Job will then appear under the Action Required tab with the status of Pending Approval
  • CSV STP Employee and Employer reports will be generated and sent to the relevant Pay Run authorisers (in most cases this will be the payroll admin)
  • Click on the icon on the left to view the STP Update Job


  • Tick the box as your declaration to authorise the STP data to be submitted to the ATO
  • Click the Submit to ATO button


  • The STP Update Job will then move to the In Progress tab whilst it is being processed by the ATO. This will generally takes couple of hours to process by the ATO, once it is done it will then move to the Completed tab.
  • Please note: Update jobs will be created by pay group. This means if all the employees selected are from the same pay group, then just one STP job will be created. If employees from multiple pay groups are selected and job is created for, then the system will create different STP jobs for all the applicable pay groups. 

















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