Finalising a Pay Run

Before proceeding to finalise a Pay Run ensure that the data / STP reports have been validated and approved by the necessary people.

Finalising a Pay Run

The below process is for clients set up with the STP Role of Business. The below screen when processing as a Tax Agent will look slightly different.

The finalisation process itself remains largely the same as before, however there is an additional declaration that must be made before finalising, as seen in the screenshot below. The First and Last name of the user who finalises the Pay Run will be sent to the ATO in the STP Employer file.

Note: The 'Do not send data to ATO for STP' tick box will prevent both Employee and Employer XML files from being sent to the ATO from this finalisation. This should not typically be ticked, and is only used in some specific scenarios, such as when a Pay Run has been reopened.

There are however some additional validation checks done at the time of finalisation:

• Negative values in STP Employee report - if an employee has a negative value within the STP report then the Pay Run cannot be finalised. This will have to be corrected before the Pay Run can be finalised.
• ETP in previous financial year - Employee Termination Payments will only be able to have a date within the current financial year. The ATO will not accept ETP payments from a previous year.

Once the Pay Run has been finalised, along with the standard report distribution that is created, XML versions of the CSV STP Employer and CSV STP Employee reports are created and sent to the ATO. This job will then need to be monitored by your payroll team to ensure that the data is sent to and accepted by the ATO successfully.