There are occasions when processing payroll, where an employee will wish retrospectively to modify the dates of a leave request which spans across multiple pay periods (e.g. closedown leave over Christmas/New Year). If leave taken spans across multiple pay periods, this leave will occasionally appear as Partially Processed, even when it is now considered complete. Below are the steps to go through in DataPay to update leave request dates, which will allow the payment status to change from Partially Processed to Processed. This will prevent the leave request from appearing in future pay runs.

In order to modify a leave request you must first remove it from the pay run. The same principal applies for long leave requests, and in these cases we need to remove the request from all pay packets via reversals and adjustments.

In an open pay run select the employee from the Payee List and right click on the employee. Select the option to Bulk Reverse and Adjust Pay Packets, then select Reverse Pay Packet for this employee.

Select all Pay Periods that contain the Leave Request by ticking the left hand check box.

Right click on any one of the Pay Packets for the employee and select the option 'Remove Leave Requests from Pay Run'. Select the full leave request to be removed.

Once the leave request has been removed from the pay run, navigate to the Company tab > Leave Requests. You will now be able to edit the leave request, as the status will have changed from Partially Processed to Pending.

Right-click the relevant employee and Leave Request to select 'Edit leave requests' and edit the changes.

Once the leave request has been edited, click into the current Pay Run and click on 'Select Leave Requests' by clicking the 'Leave Requests' button under 'Process Pay Run' ribbon group and pull through into your adjusted pay packets. The leave request will now be completed.

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