Payroll Processing

This is a general guide designed to assist users with processing payroll.

1. Setting Up New Employees

There are different methods of importing new employees into our application. This will depend on what type of service you are using with Datacom.

Create New Employee from Direct Access	Adding Employee Groups
Create New Employee from ESS	Adding Superannuation Fund Details
Create New Employee from Excel Timesheet	Creating Employee User Accounts
Manually Adding New Employee	STP TFN Declared by field

The guides below outline some of the most common maintenance changes for employees.

Adding Allowances & Deductions as Pay Components	Change an Employee's Home Costing
Creating New Work Patterns	Cost Allocations - Split Employee Costing by Percentage
Terminating Employees with the Termination Wizard	Additional Superannuation Guarantee Contributions
Undo Employee Termination	Adding Additional Direct Credit Component for an Employee
Reinstate Employee	Change an Employee's Start Date

The guides below outline some of the most common actions taken when processing the payroll.

Import Excel Timesheet	Add Reversal and Adjustment Pay Packet
Create a Standard Timesheet in a Pay Run	Removing a Pay Packet
Create a Custom Timesheet in a Pay Run	Add Manual Pay Packet
Edit Previously Imported Timesheet Values	Adding Components to a Pay Packet
Import Leave Requests into Pay Run	Removing Components From a Pay Packet
Adjusting Leave Requests	Add Pay Packet for Terminated Employee
Using the Back Pay Calculator	Applying Termination Packages from Termination Wizard
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4. Payroll Checks

We recommend performing the following report checks once you have completed your changes to the payroll.

Standard Reports	Description
Updating Report	Audit history of any changes made to the company or employee details
Alternative Payroll Register	Confirms the components used for the employees payslips and overall company control totals
Error and warnings	Displays any suppressed payments, excess leave, pay packet errors or warnings.
Direct Credit Schedule	Confirms each direct credit payment being made for the pay run
Banking Reconciliation report	Displays any irregular or recovery amounts in the pay run
Gross pay variance report	Compares the last pay period to the current pay period
CSV STP Employee Report	Confirms the employees YTD data to be sent to the ATO via Single Touch Payroll
CSV STP Employer Report	Confirms the pay run totals for the company to be sent to the ATO via Single Touch Payroll

Once your checks are complete proceed with the report distributions.

Creating Report Distributions	Finalise Pay Run
Generate New Excel Timesheet

Add HECS/HELP to Payslips	Bulk Change Wizard
Generating SAFF Reports	Keyboard Shortcuts
How DataPay Calculates Withholding Marginal/Additional PAYG