Adding Components to a Pay Packet

Components can be manually added to Pay Packets if they have not been automatically added as a standard component or via an Employee Pay Component

To manually add in a Component, navigate to the Pay Packet view of a current open Pay Run and select the Add Component tab at the bottom of the Pay Packet. Select the Component Category and Component from the combo boxes.

Enter a Start and End Date if applicable. Start and end dates default to start and end of the pay period and cannot be saved outside of the current pay period.

• For a typical allowance / payment component where dates are not used, these should typically remain as the default full period range.
• Leave Taken components must have dates specified, as these dates will act similar to a Leave Request and dictate how much leave is applied.

Enter Leave Requested For Start and End Dates if applicable:

• Leave Requested For dates will automatically change to match the Start Date and End Date fields. If leave is outside of the current pay period, use the Leave Requested For dates to record this; but note that the Start Date and End Date fields will also need to be changed if the leave does not use up all hours for the pay period.

The component can be renamed for the pay packet by typing the alternative name into the Name field. Note: the component will show with the original name on all reports except the Payslip and Payroll Register.

After selecting Add, the component will be present in the Pay Packet. If it is a simple component such as a basic Allowance you can now enter any relevant information (e.g. Payment Amount). Saving before entering this information will cause the Pay Packet to be marked Incomplete until it is filled in. If it is a component such as Ordinary Hours or Leave Taken, you will need to save the change after the component is added in order for DataPay to pull the payment information (e.g. work pattern) from the Employee Details.