Parental Leave

When an employee commences parental leave, it is recommended that the below steps are applied to accurately record this information within DataPay.
If the employee is on an employee group with public holidays, this will need to be changed to an employee group with no public holidays.

Select the Add button in the Employee Details Page and add in the equivalent employee group with no Public Holidays, with the start date as the first day the employee commences parental leave. If the employee group is not updated, the employee will be automatically paid for any public holidays which occur while the employee is on parental leave.

Assign the employee group 6.1 Parental Leave (also on the first day the employee commences parental leave). This employee group will allocate the leave taken pay component to the employee, which will reduce their Ordinary Hours in each pay packet to zero – similar to an unpaid leave type. It will also enable the parental leave indicator in the employees Annual Leave Summary screen for any entitlements earned while on parental leave (which will be applying section 42, of the Parental Leave and Employment Act of 1987).

When the employee returns from parental leave revert the above changes.

If an employee decides to not return from parental leave, their job ends on the day they started parental leave, not the day they resigned or at the end of their notice period.

Note: If your company uses ESS / Direct Access for timesheets, and the employee going on Parental Leave is a timesheet employee with a Work Pattern, then they will also need to be shifted to Auto Paid for the duration of their Parental Leave. If this is not done, when their timesheet is approved via ESS / Direct Access the hours will override the Parental Leave Pay Component from the 6.1 Employee Group.