Release Notes are prepared by the Support Team each month, with the Australian and New Zealand versions being uploaded to their respective DataHelp sites.

2025 Release Notes:

January Summary

New Functionality

• UTF8 Encoding Option
  A new Company Option has been added - “Use UTF8 Encoding for CSV and GL Reports”. This format will allow macrons to be displayed in General Ledger reports.

Fixes

• Usernames
  Usernames will now be prevented from being saved with trailing spaces.

• CSV Gross to Net Report
  The CSV Gross to Net report was not including Sick Leave in the Paid Leave Hours or Total Hours.

2024 Release Notes:

December Summary

New Functionality

• Payslip Dates on MyPay
  The Pay Packet Type (Reversal, Adjustment, Advance) and the Period End date that the transaction relates to will now be displayed in both the iOS & Android versions of MyPay.

• Direct Access Leave Balance
  Additional wording has been added to the Leave Request screen in Direct Access to clarify which period the balance relates to.

• CSV Payslip Report
  The ‘Tenure’ and ‘Occupation’ columns have been moved after Employee name, and ‘Direct Credit Date’ has been added to the CSV Payslip Report. The below columns have been removed from the report: Cash, Cheque, IRD Number (AU only), IsTotalLine, DirectCreditLabel, Student loan, YTDCash, YTDCheque, YTDOrdinaryHours, YTDOvertimeHours, YTDGrossTaxable, YTDNonTaxDeductions, YTDPAYE, YTDStudentLoan, YTDNonTaxPayments, YTDTaxableDeductions, YTDDirectCredit, AdditionalInformationName1, AdditionalInformationName2, AdditionalInformationName3, AdditionalInformationName4, AdditionalInformationName5, AdditionalInformationName6, AdditionalInformation1, AdditionalInformation2, AdditionalInformation3, AdditionalInformation4, AdditionalInformation5, AdditionalInformation6, PayslipMessage, PayPacketDescription

• CSV Payslip Report
  The CSV Payslip Report can now be run over a date range.
  
  

November Summary

New Functionality

• Leave in Days Improvements
  Calculations have been improved to support leave in days with timesheet values in hours for employees with work patterns.

• FBAPS Liability
  The option 'Daily Rates - Compare to Basic Rate' has been added to FBAPS liability and termination payments. If this is set to 'No', leave rate options 'ADP' and 'Pay in Days Last 52 weeks' will not compare to the employee's basic rate. 

  The basic rate comparison will also not occur for employees with no standard hours and days.

• CSV Gross to Net Report
  The CSV Gross to Net report has been updated to allow for scheduling over a date range.

• New Rate Fields
  The Relevant Daily Pay Rate and Average Daily Pay Rate values will always be displayed in FBAPS termination and liability components.

• Pay Period Dates in Direct Access Payslips
  The relevant Pay Period End date has been added to the Direct Access payslip screen for employees to be able to see which period the payslip relates to, without having to open the PDF version.

• Payslip Report Filtering
  The ability filter individual or multiple employees when running CSV Payslips report off screen has been added.

• Direct Access Leave Search
  The ability to Payroll admin to search leave in DA by employee name rather than just dates has been added. Filter option added to Name, Manager & Leave Type columns.

• ASB Direct Banking
  A new Bank File Type Option ‘ASB Direct Banking’ has been created, in preparation for the migration to the new ASB Direct Banking system.

Fixes

• Leave Balance Display
  An issue has been corrected where having multiple leave comments could result in the leave balance showing as double.

• Work Pattern Auto Fill
  The work pattern Auto Fill will now be accurate up to 8 decimal places if required.

October Summary

New Functionality

• Superannuation Summary Report
  The standard Superannuation Summary report now includes all employees who were paid a super irrespective of whether their start date is in the future.

• Remuneration History Screen
  Users with access to the ESS Embedded Remuneration History Screen in Direct Access will now be able print and export data.

• FBAPS Display
  Relevant Daily Pay Rate and Average Daily Pay Rate are now displayed in FBAPS payments

Fixes

• General Ledger Reporting
  A issue which could cause the General Ledger to display an incorrect amount if a component is costed by an attribute has been corrected.

• Summarisation Methods
  When an Employee Group is removed, it will no longer use summarisation methods of the removed Employee Group for the Component Setup Screen and Payslips.

• Annual Leave in Weeks
  Datapay will not attempt to calculate Ordinary Weekly Pay from the work pattern when the employee has allowances but no work pattern. The 4 Week calculation will be used instead.

September Summary

New Functionality

• Leave Priority Matching
  Changes have been made to how Leave Priorities work within Datapay. Going forward a Leave Request will only look to match with the leave in the first position of a Leave Priority, and will not consider the leave types between the first and last positions when determining if the Leave Priority should apply. Previously the leave taken would look to match with the leave type in any of the positions other than last.

• Multiple Leave Priorities
  Due to the above change, leave types can now be used in multiple Leave Priorities where before they could only be used in one. Each leave type can only be used in the first position once however, as this position will determine if there is a leave priority in place for that leave type.
  
  

August Summary

Fixes

• Annual Leave Cash Up
  'Annual Leave Cash Up (Above Legal Minimum Only)' payments are now aligned to be included in 'Holiday Earnings' and 'Average Daily Pay Earnings', and be excluded from 'Ordinary Weekly Pay Earnings. This component should only be used to cash up additional weeks of annual leave (entitlement above 4 weeks).

• Flare HR
  Saving company information against a multicompany is no longer failing.

• General Ledger
  An issue has been resolved where General Ledger reports could contain duplicate or missing rows, when cost percentage of components exist.

• Employee Import
  In some scenarios importing an employee could cause two Main pay packets could be created.

• Employee Import
  Validation of the tenure effective date has been improved when importing new employees.

• Print Double Sided Payslips
  The company option to Print Double Sided Payslips has been removed. This feature is no longer required, as printing payslips is no longer offered.

• API Error Message
  Updated the error message to be displayed in the body of the response.

• Company Organisation Structure
  A scenario where the relationship gets modified for an employee after the employee's termination date, potentially causing the employee to be orphaned in the ESS Company employee screen has been corrected.

• Payslip API
  When retrieving an employee payslip via API, if the pay packet in question did not produce a payslip the error code returned will now be “204-No Content”

New Functionality

• ACC Leave
  Paid ACC leave is now tagged with the 'Paid ACC Hours' attribute so that it is easier to identify in reporting.

• Humanforce
  The ‘Daily Hours’ component has been introduced to support calculations for integration with Humanforce.

• API Error Improvements
  Improved the response code when an employee is finalised via the API and start date is in a future pay period.

July Summary

Fixes

• Departmental Costing Report
  An issue has been corrected where the CSV Departmental Costing Report could contain duplicate roles when there are multiple timesheet entries due to costing.

New Functionality

• FBAPS Leave Payments Option
  A new option has been added to FBAPS payment components called “Daily Rates - Compare to basic Rate”. If this is set to ‘No’, the Leave Rate Options of ‘ADP’ and ‘Pay in Days 52 Weeks’ will not compare to the employee’s basic rate.

• BambooHR
  New notification emails have been introduced for successful sync, and sync with no change events.

• SFTP Logs
  A new screen has been added to the Reporting tab for companies which use our SFTP functionality. The screen shows the status of any files sent via distribution to our SFTP site, with the primary purpose being to add greater visibility for Direct Banking.

June Summary

Fixes

• Annual Leave in Weeks
  Datapay will no longer attempt to calculate Ordinary Weekly Pay from the work pattern when an employee has allowances but no work pattern. The 4 Week calculation will be used instead.

New Functionality

• PAYE Thresholds
  PAYE thresholds have been updated effective 31st July. For more information please see https://www.ird.govt.nz/pages/campaigns/personal-income-tax-threshold-changes

May Summary

Fixes

• Negative Leave Balance
  Occasionally there would be a display issue on the leave summary screen resulting in a negative leave balance after an employee was terminated in the same period as their leave anniversary. This has been fixed.

• Custom Holidays
  An issue has been fixed where in some scenarios a Custom Holiday created at the Company level could prevent the creation of a Pay Packet for a new employee.

New Functionality

• Public Holidays
  Public Holiday dates for 2026 have been added to Datapay.

April Summary

Fixes

• Rehiring via CSV Import
  When importing a rehired employee via the CSV upload of new employees, their rule template start dates are now also adjusted to their new start date.

• Workday GPC Connector
  The Workday GPC Connector is being aligned to Datapay behaviour: regardless of an employee's length of tenure, when the employee is terminated in Workday they will be terminated in Datapay. You can then process a termination payment for them in Datapay. This is a change to current state where, in the unusual event of an employee who starts and ends their tenure within a pay period is deleted, you cannot process their termination payment in Datapay.

• Remuneration Change Processing
  An issue has been corrected which could slow the processing of remuneration changes.

• Workday GPC Connector
  The Workday GPC Connector will now only return a 0 (zero) balance when employees are currently enrolled in the flexible leave programme.

• Workday GPC Connector
  The Workday GPC Connector will now return a 0 (zero) balance when an employee has fully exhausted their leave accrual and entitlement balances. This enables the balance in Workday to be reset.

• Role Access Update
  Users with the roles of “Company Report Builder” and “Read Only Payroll Officer” can log in to the Datapay application without receiving “Access Denied” errors.

• Role Access Update
  Previously, Users with the role “Read-only payroll officer”, or any equivalent roles without access to Company Setup will receive an error “XEM8003 Access denied” when clicking on the Company tab. This has been resolved, and clicking on the Company tab will no longer generate an error if the user has access to view company.

New Functionality

• ACC levy Rates Update
  ACC Premium Reports have been updated to use the new ACC levy rates

March Summary

Fixes

• Importing Bank Accounts
  Improved the validation process on bank account suffix information when importing employee changes.

• Importing Employee Changes
  Improved the validation process on the EmployeeCode field when importing employee changes via csv to no longer be case sensitive. E.g. An employee code of ‘Emp1234’ in the import file will now successfully match with the employee ‘EMP1234’ in Datapay.

New Functionality

• ACC Earners' Levy Threshold and Rate
  PAYE calculations have been updated to use the new ACC Earners' Levy threshold of $142,283 and rate of $1.60 for every $100 of liable earnings from 1 April 2024.

• ACC Premium Report & Tax year End Certificate
  The ACC Premium Reports and Tax Year-End Earnings Certificates have been updated to use the new ACC Earners' Levy threshold of $142,283 and rate of $1.60 for every $100 of liable earnings from 1 April 2024.

• Extra Pay PAYE Calculation
  For improved clarity, in the "Extra Pay PAYE" component the default setting of "Extra Pay Elected Tax Rate" has been renamed to "System Calculated".

• Extra Pay PAYE Visibility
  Two new fields have been added to the Detailed View of the Extra Pay PAYE component to provide additional information and give move transparency around how the tax rate is calculated.

• Student Loan Threshold
  The Student Loan repayment threshold has been updated to $24,128 per year ($464 per week) from 1 April 2024.

February Summary

Fixes

• Multiple Home Costings in AdHoc Reports
  An issue has been corrected where employees with multiple Home Cost Allocations could cause Report Builder reports to fail in some scenarios.

• Deductions Exceeding Ordinary Earnings
  If a non-taxable deduction exceeds the Ordinary Earnings, the non-taxable deduction will deduct from Lump Sum payments (if any exist) before tax is calculated.

• Remuneration History
  Resolved an issue where the Generate Remuneration History tool was not recalculating remuneration packages.

• Email Wording
  Datapay Leave Request emails have had the words “Unmanned Account” replaced with “Unmonitored Account”.

New Functionality

• MyPay Pay Packets
  Reversal & Adjustment Pay Packets are now available for view via the MyPay app, just as they are on Direct Access.

2023 Release Notes:

December Summary

Fixes

• ADP Rate on Public Holiday
  Fixed an issue with calculating the ADP rate on Public Holiday Taken when part of the day was worked.

New Functionality

• Payslip Occupation
  The Employee Occupation field is now available to add into Payslips.

• Disable Costing in Direct Access
  Admin Users now have the ability to disable the ability for all users to add Cost Centers in Direct Access Timesheets. When this option is selected, Timesheet users will no longer see the Add Cost Center option, and the Cost Center will default to whatever it set in DataPay. This new option can be found in DataPay via the Pay Groups > Timesheet Options screen.

November Summary

Fixes

• Alternative Holiday Termination Value
  An issue has been corrected which could cause the Alternative Holiday Termination Value calculation to return absurd values after reconstructing leave balances as part of the conversion from holding the leave in Hours to Days.

New Functionality

• BambooHR
  An improvement has been made to the BambooHR API Integration to provide additional information about the employee and field in question in the error notification email.

• New Gender Option
  A new Gender option has been added to Datapay - ”Prefer Not To Say”

• Annual Leave Calculations
  There is now a new Ordinary Weekly Pay Calculation Option that can be used when Annual Leave is in Weeks. The new option is 'Higher OWP Rate' and will pay the higher of '1 Week OWP' and '4 Week OWP'.

• Error & Warnings Report - Ordinary Monthly Pay
  An enhancement has been made to the Error & Warnings report, adding a new Warning when an employee’s Ordinary Monthly Pay hours is negative for Monthly and Bi-Monthly pay frequencies. This Warning is already in place for Weekly and Fortnightly pay frequencies.
  
  

October Summary

Fixes

• Mid Period Terminations
  When an employee is terminated mid period, their open pay packet will now automatically merge so that it covers the correct dates.

• RDP Rate
  In rare scenarios the RDP rate calculated could be slightly incorrect due to rounding issues and the order in which information is processed.

• Automatically Calculate Public Holidays to Pay on Termination - Processed Pay Packets
  When the above functionality is enabled, users may see an extra step in the process which ensures the employee pay packet is processed prior to performing any calculations.

• Annual Leave in Weeks
  When Annual Leave is held in weeks, and an employee moves to a new pay group, the calculation to determine the Average Weekly Earnings has been improved

• Alt Holiday Entitlement
  Timesheet employees will no longer be automatically credited a day of Alternative Holiday if they work a Public Holiday on a day that is not in their work pattern.

• Automatically Calculate Public Holidays to Pay on Termination
  When the company option 'Automatically Calculate Public Holidays to Pay on Termination' is enabled, you will no longer be asked to decide if other leave types (in addition to annual leave) should be included in the calculation for each individual termination. This was not required by most companies and caused confusion for many. If you have a company policy to include other leave types in this calculation, please contact Datacom.

• MFA Password Resets
  An issue preventing employees from being able to save a new password in Direct Access has been resolved.

New Functionality

• CUSTOM23920 Report Improvement
  The ability to report on current and future referenced pay rates including their effective dates has been added to the CUSTOM23920 report.

• Automatically Calculate Public Holidays to Pay on Termination - Leave in Weeks
  The functionality to 'Automatically Calculate Public Holidays to Pay on Termination' has now been enhanced to work when annual leave is in weeks

• Automatically Calculate Public Holidays to Pay on Termination - Visibility of Public Holidays
  When the above functionality is enabled, users will see a new step in the wizard which clearly displays which Public Holidays are being paid to the employee.

• BambooHR
  A new notification has been set up to alert users in the event a Leave Policy has not been set up in BambooHR when attempting to sync leave balances into Datapay.

• BambooHR
  Support for a ‘Bank Account Holder Name’ field has been added, so that users can enter this information into BambooHR instead of needing to add it to Datapay manually. This field is used in Payday Filing and sent to the IRD. Clients will need to submit a request to Business Tool Box to have this field added to the field be added into the BambooHR ‘Payroll - NZ’ tab.

• Automatically Calculate Public Holidays to Pay on Termination - ‘Pay Public Holidays’
  When the company option 'Automatically Calculate Public Holidays to Pay on Termination' is enabled, this now takes effect when applying the termination payments regardless of whether 'Pay Public Holidays' is ticked in the employee's work pattern.

• Updating Report
  The Updating Report has been enhanced to include the “From” and “To” time along with the date.

• Payday Credit Reconciliation Report
  A number of improvements have been made to the Payday Credit Reconciliation Report:
  - A new Report Option has been added to allow the report to be run across a Date Range instead of just the target Pay Run. This Date Range can be either Period End Date or Direct Credit Date, however the option defaults to Direct Credit Date.
  - When using Date Range there are two new columns: Date Range (DD MMM YYYY), and Search Type (“DC Date” or “Period End Date”)
  - Two columns have been renamed. “Direct Credit Date” is now “Original Direct Credit Date”, and “Period” is now “Original Period End Date”
  - Three redundant columns have been removed: “Gross Earnings”, “Earnings Not Liable” and “Lump Sum Ind.”
  - Two new columns have been added: “PAYE” and “IR Total”. IR Total is the sum of all IR related payments (PAYE, Child Support, Student Loan, KiwiSaver Deductions, Kiwisaver Employer Contribution, ESCT, Tax Credit from Payroll Deductions)
  
  

September Summary

Fixes

• Timesheet Import API
  Clarity of the error messages and formatting in the notification email have been improved.

• BambooHR Integration - Costing
  Changes have been made to account for historical costing data against employees which Datapay can’t accept as it doesn’t match with the employee record. Users should no longer receive the error “Start Date must be equal or after the first Tenure Start Date” for these employees.

• BambooHR Integration - Compensation
  Changes have been made to ignore all historical compensation values in BambooHR that are effective before the Datapay Start Date to prevent errors when attempting to save this information in Datapay.

• BambooHR - Leave Requests
  Leave Requests were failing to sync with Datapay where the Leave Request Comment was over 255 characters.

• BambooHR - Employee Agreement
  Changing or setting the End Date of an employment agreement in Bamboo HR was not registered as a change within Datapay. This data will now flow through as expected.

• General Ledger
  In specific situations an issue with how Datapay handled Cost Allocations could cause the General Ledger to fail.
  
  

August Summary

Fixes

• Negative Leave Liability
  An issue has been corrected where an employee with an Annual Leave Balance of zero could have their Annual Leave Liability unexpectedly set to zero as well.

• Company Component Values
  Previously when deleting a Component from a company any company specific values that had been set were not deleted alongside the component. As such, if the component was recreated at a later date it would pick up these old values and pre-populate the new Component. Going forward all values will be deleted with the Component.

• ADP - Minimum Basic Hourly Rate
  ADP calculations have been enhanced so that it will now calculate a daily rate based on the ‘On Leave’ hours if these have been supplied.

• CSV Employee Import
  When importing new Employees via CSV file a Pay Packet was not always being created for each Employee. Going forward Pay Packets will be created for each Employee where a Pay Run that covers the Employee start date is open.

• BambooHR Integration
  The error message which is displayed when there are multiple Employee Groups within Datapay with the same name has been improved.

• General Ledger Report
  Units of hours in the General Ledger report have been updated to account for Annual Leave in Weeks to ensure calculations are constant and correct.
  
  

New Functionality

• CUSTOM4 Report
  The CUSTOM4 Report (Predicted Leave Balances Report) has been updated to include Annual Leave in Weeks.

• 2025 Public Holidays
  Public Holidays have been added to the leave calendar for 2025.
  
  

July Summary

Fixes

• GET Employee API
  The GET Employee (by ID) API call has been updated to return an employee’s Pay Condition Employee Group assignment effective start date for both the Standard Hours per Week and Standard Days per Week date values.

• CSV Employee Import
  When attempting to import multiple new employees with an assigned manager via the CSV import tool, this is now able to correctly assign each employee to their manager.

• BambooHR Integration
  The BambooHR integration was previously sending through data when no change has happened for a small number of fields. The process has been updated to no longer send through unchanged values.

• End Dated Users in Distributions
  End-dated Users that are also report users were still being shown in the Report Distribution wizard, even though no reports would be sent to them. The wizard has been updated to only show Users which it will send reports to.

• Historic Leave Earnings Screen
  In a new Pay Group the “Period End Date” column within the Historic Leave Earnings screen could display dates that are incorrect as they do not align with the Pay Groups “First PPE Date” value. This was only a display issue and would be corrected once the Pay Group finalised its first Pay Run. Going forward the dates should be correct right from the start.

New Functionality

• Import Timesheet API
  The timesheet import API has been updated to have the same Costbox Assumption functionality that the CSV Timesheet import process uses. This allows for only the last/lowest level of costing to be specified in the import, with the higher levels added in automatically, assuming that each row in the cost structure is unique.
  This has been added for V2 and V3 of the API.

Performance

• Company Components
  Performance enhancements have been made for editing Company Component attributes.
  
  

June Summary

Fixes

• Annual Leave Additional Entitlement
  The Annual Leave Additional Entitlement (LALAE) component is now compatible with the Annual Leave Entitlement unit of Weeks.

• Converting to Position Structure
  A check has been added to prevent companies from converting to a position structure if they are the only company in the company group.

• Bulk Change Wizard
  The Bulk Change Wizard was previously able to pick up employees without an active Pay Group link (e.g. draft employees) which would cause it to fail and display an error message. Going forward these employees will be excluded from the Wizard.

• Termination Wizard
  When automated termination payments are applied to the pay run, users now have the option to select extra leave types that were not selected at the time of termination with the wizard.

• Deleting the Head of Hierarchy
  Previously the Employee set as the Head of Hierarchy was able to be deleted, which would prevent the Company Organisation screen from being displayed. The Delete Employee functionality has been updated to prevent this.

• Comparing Payslips via Payslip History
  When selecting multiple payslips for comparison, Annual Leave taken was always displayed in Hours. Going forward Annual Leave Taken will be displayed in the unit the leave is set to.

• Holiday Year Earnings
  The Holiday Year Earnings could previously be too low if the employee anniversary date fell in a pay period where the employee is also joining or leaving the Pay Group mid period.

• Bulk Changes
  The Bulk Change tool could unintentionally End Date values set at Country scope level when the “End Existing Value” option is ticked. Going forward these values are being excluded from the tool as originally intended.
  
  

June 1st

Fixes

• Employee Import & Costing
  Previously when an employee was imported/updated via either CSV or API there could be a new costing line created (with the existing line end dated) when there was no change to the employee costing. Going forward no additional costing entry will be created in this sceneario.

• BambooHR API Errors
  The Employee API error message will now include the field type/name which holds the invalid data to aid with troubleshooting.

• Humanforce API Errors
  The Timesheet API error message will now include the specific employees which relate to the error.

• API Bad Data Errors
  In the event of bad data being submitted via the Import Employee API it was returning the wrong error code. This has been updated from a 500 error to a 400 error.

• API Assigning Work Patterns
  When an API assigns a Work Pattern to an employee, the previous Employee Group could end up with the value of “NA” as the End Date if both Work Patterns have the same start date.
  
  

May 4th

Fixes

• Saving Company Options
  In some scenarios a Payroll Administrator could receive a “The Current Operation is not Permitted” error when attempting to save a change on the Company Options page. This has been corrected.

• Annual Leave in Weeks Warning
  After Annual Leave in Weeks was turned on for a company, the Pay Packet Warning “ANNUAL LEAVE PAID” would no longer show, even if it was not dismissed. Going forward the warning will display when intended.

• Termination Wizard
  Removing termination payments with the Termination Wizard was not always successful previously, and could leave the Leave Adjustment value in place resulting in a Holiday Liability value of $0.00.

April 6th

Tax Changes 2023

Open

New Functionality

• New Standard Report - ESCT Rate Checking Report
  A new standard report has been created to assist Payroll Administrators in confirming their employees are set up with the correct ESCT Rate. For more information on the new report, please see the Report: ESCT Rate Checking Report DataHelp page.

• ACC Levy Rates for 2024 Tax Year
  The ACC Premium Report and Estimated ACC Premium Reports have been updated to use the new ACC Levy rates.

• ESCT Rate Calculation
  ESCT Rate calculations will now take into account pay packets within the target financial year, which were for “future” periods outside the financial year.

• Non-Rounded (8dp) Value of Entitlement
  On the Leave Summary Screen users can now click on the “Value of Entitlement” button and see the Leave Entitlement Balance that was used to calculate this entitlement value to 8 dp. Values shown on the Leave Summary Screen are rounded to 2 dp.

Fixes

• Pay Packets with No Earnings
  In rare situations it was possible for a pay packet with no earnings to calculate PAYE. This is no longer possible.

• Incorrect Leave Liability after Reinstatement
  Employees who were terminated and then reinstated during the same period could cause some calculations to unintentionally include data from the termination pay packet (specifically the termination payment value) resulting in an incorrect, and often negative leave liability

March 2nd

Fixes

• Password Criteria in Direct Access
  The Direct Access functionality to change the report password for a user was not confirming to the standard password requirements, and allowing users to create passwords with either a space or the “ character, both of which will cause report distributions to fail if sent to those users. This functionality has been updated to match the password policy used in other areas of the system.

• Payslip Message
  The Payslip Message field was only pulling through into the Payslip Report when data was stored within the Component Setup screen and not from the Pay Components screen.

• Annual Leave Summarisation Method
  Values from the Annual Leave Termination Payment calculation were showing up to 8 decimal places in some reports. This has now been reduced to 5 decimal places.

• Annual Leave Recalculations
  When an employee was set to be terminated part way through a period then the pay packet was recalculated, the Annual Leave Standard Accrual component was recalculated for the entire period instead of only up until the termination date.

• Applying Leave to a Pay Packet
  When attempting to apply a Leave Request to a Pay Packet, occasionally administrators would receive a “Sequence contains more than one matching element” error. This has been corrected.

• Days Paid Via Timesheet for Leave Request
  If a Work Pattern Timesheet employee takes Annual Leave (paid in Days), and an incorrect amount of Days Paid is added to a Timesheet during the dates of the Leave Request, the rate at which the Annual Leave is paid at could be inflated. This will no longer occur.
  
  
  

February 2nd

New Functionality

• Pay Group Scope in Reporting Tab
  Pay Group scope level users will now be able to add non-employee Users under the Reporting tab, to match what Company scope level users can do.

Fixes

• Timesheet Naming
  CSV or Excel Timesheets with the word “Online” in the name would fail when admins attempted to upload them, as the system was expecting them to be from ESS / Direct Access. The process has been updated to no longer look for this word in the timesheet file name.

• Annual Leave Rounding
  Removed rounding from Annual Leave Liability calculations to give greater accuracy.

• Annual Leave Liability in Weeks
  The Annual Leave Liability value could previously be incorrect when using Weeks and there are multiple manual adjustments that clear and revert the balance.

• Report Distribution Reliability
  Report Distributions with non-PDF files would previously fail is the recipient’s password contained either the space or “ characters.

2022 Release Notes:

December 1st

New Functionality

• Public Holiday Worked - Automatic Entitlement
  Going forward the correct number of Alternative Holidays will be credited when an auto paid employee with a variable work pattern works on a public holiday, assuming the 'Alternative Holiday ?' field is set to either 'Yes' or 'Yes Round Down'. Previously if the Public Holiday Worked fell on a day with more hours than the average number of work pattern hours, the employee would be credited with 2 days.

• Public Holiday Worked - Minimum Top Up
  Previously if an auto paid employee worked a portion of a Public Holiday, DataPay reduced their Public Holiday Taken by the same amount, but still leaving the remainder of the day as Public Holiday Taken. This is above and beyond legislation.

  A new option for the "Auto Reduce Hours?" field on the Public Holiday Worked component has been introduced called "Holidays Act: Public Holiday Taken" which will reduce the Public Holiday Taken hours to zero if any Public Holiday Worked hours are entered, in order to pay the minimum required amount under legislation.

Fixes

• Third Party Import Files
  An issue has been corrected where employees could have their Home Costing Start Date set to the Pay Period Start Date instead of the value from the file.

• Reinstating Employees
  Home Cost Allocations with invalid End Dates were preventing employees from being reinstated. The process has been updated to be able to cater for this scenario.

• General Ledger
  The General Ledger file was showing duplicate lines for Hours Paid when there was both a Text type field and Hours Paid type field set up in the GL Code Format and the Text type field is set to show different text for Credits and Debits.

• Bay Pay Calculator
  When attempting to edit Back Pay lines for components with a "Number to Pay" field the system failed to format the lines. This has been resolved.

• Leave Audit Report (CUSTOM10002)
  The Public Holiday Rate and Public Holiday Scope Level fields were previously blank in the Leave Audit Report.

• Public Holiday Worked
  Public Holiday Taken in Days is now correctly reduced by Public Holiday Worked for auto paid employees with a variable work pattern.

• Public Holiday Worked
  The Public Holiday Worked components will now reduce the correct Public Holiday Taken component when there are multiple public holidays in a single pay period.
  
  
  

November 3rd

New Functionality

• Custom Work Patterns
  The previous limit for custom work patterns (56 days) has been extended to 255 days.

• Days Paid - Timesheets
  When Days Paid is generated from multiple sources, new functionality has been introduced to ensure there is no more than 1 Days Paid for a single date.

• Free Text Fields
  An exception was thrown if data entered in the Free Text Fields on the More Details page for an employee was in an incorrect format. Now a Business Rule message will be generated giving details of what needs to be done when invalid data is entered.

Fixes

• Days Paid - Direct Access Leave
  When an employee with a work pattern creates a leave request in Direct Access, the 'Leave Days' value will now reflect the portion of the work pattern on leave.

• Days Paid - ESS Leave
  If a company has Direct Access enabled, users will no longer be able to create leave requests via Employee Self Service.

• Days Paid - Timesheets
  Users are now able to import timesheets with Days Paid values into a Manual pay run.

• Editing Component Attributes
  The issue causing the Optimistic Locking error sometimes received when attempting to edit the attributes of a component has been resolved.

• Undo Termination
  For companies using Cross Company Reporting, an exception was being thrown when trying to undo a termination for an employee who had a termination date before their latest reporting line change

• Delete Employee
  Deleting an employee could cause empty Manual pay runs to show in the pay run screen. This has been corrected.

• Employee Import
  Bulk importing of employees was failing when the company was part of a company group using the "Unique Employee Codes Across Companies" option. 

October 6th

New Functionality

• Reporting Label Change
  The "Period End" label within Report Builder has been renamed to "Pay Period" to be consistent and avoid confusion.

• Sick Leave Cash Up Component
  Added the Sick Leave Cash Up (435CU) to all environments to ensure consistency.

• Queen Elizabeth II Memorial Day
  Queen Elizabeth II Memorial Day has been added to DataPay as a public holiday on 26th September 2022.

• South Canterbury Anniversary Day
  South Canterbury Anniversary Day has been shifted to 11th November 2022.

Fixes

• Cash Up Component Attributes
  Some Cash Up components still had the Ordinary Weekly Pay Earnings attribute selected when these earnings should be excluded from OWP Earnings. Additionally, some Cash Up components did not have the ADP Earnings attribute which they should have. Updates were made to correct the affected components.

• Incorrect Annual Leave Liability
  Rounding has been removed from Annual Leave Liability calculations to give greater accuracy.

• Timesheet Import API
  An issue has been corrected where the Timesheet Import API would fail if there was more than one reference value rate with the same name.

September 1st

New Functionality

• J.P. Morgan Bank File
  The Employee Code and Particulars fields have been added to the J.P. Morgan bank file.

• New BAPS Leave Rate Option
  A new BAPS Leave Rate Option for Days has been created called "ADP - Minimum Basic Hourly Rate". This will pay an employees Basic Rate if it is higher than their ADP rate. If no work pattern exists, the On Leave hours entered into the Leave Request will be used to calculate the basic daily rate.

Fixes

• Accumulated Bank File Distributions
  In rare situations a distribution containing the Accumulated Bank File report can become stuck when attempting to email. This can only happen to clients with specific setup options.

• All In Advance Leave Requests
  An issue has been corrected where if a Leave Request spans multiple periods and is applied All In Advance, the Days Paid are all applied to the future pay packet(s).

• Company Org Structure
  Corrected an issue which could prevent the Company Org Structure from loading if there was incorrect data created during an Org Structure import where the Head of Hierarchy was reporting to an employee.  

• Leave Rate Calculations
  In rare scenarios the leave rate calculations for an employee could be briefly affected after they transferred between two pay groups. This has been corrected.

• Undo Terminations
  The Undo Termination functionality could fail in some cases due to inconsistent data relating to pay group start dates.

August 4th

New Functionality

• J.P. Morgan Bank File
  A new bank file type has been created so that DataPay has support for clients using J.P. Morgan bank.

Fixes

• Error Message - Checking Distributions
  A generic exception error was being thrown when a checking distribution failed due to containing a non-PDF report. Going forward a Business Rule Exception will be triggered instead which explains the issue and reason.

• Error Message - Pay Group Report Subscription
  A generic exception error was being thrown when finalising a pay run if a report was removed from the Pay Group yet was still part of the distribution. A new Business Rule Exception message will be displayed instead which explains the issue.

• Back Pay Calculator
  The Back Pay Calculator would sometimes fail to load all the information required to calculate and process Back Pays, which would result in an error. This process has been improved.

Performance

• Remuneration History
  The Remuneration History screen was sometimes failing to load due to a timeout. Changes have been made to increase the speed of the page and to prevent the issue from occurring.

July 7th

New Functionality

• Custom Holidays for Timesheet Employees
  Custom Holidays were previously only able to apply the relevant component into the pay packet of Auto-Paid employees. This functionality will also now work for Timesheet employees.

Fixes

• Direct Access Timesheets
  An issue has been corrected which was causing a timesheet to display more hours than the employee work pattern where leave spanned multiple pay periods and was approved retrospectively.

• Opening Previous Pay Runs
  Previously if an employee "Pay Setup" value had been deleted then any pay run with a now missing value was unable to be opened/viewed from the Pay Run screen. This has been corrected to ensure all old pay runs can be viewed.

• Company Organisation Structure
  Users would previously disappear from the Company Organisation Structure if the User account was end dated. Users will now remain in the Org Structure until the employee record has been terminated.

• General Ledger Leave Liability
  Leave Liability values would be reported incorrectly in the General Ledger if the Liability figure in an Adjustment pay packet is different to that in the Reversal (e.g. due to a change in the Adjustment which affects leave liability). Going forward the GL will only include the liability figure for the latest pay packet, typically a Main opposed to an Adjustment.

Performance

• Pay Run List View
  For some companies the Pay Run list was slow to load. Performance in this area has been improved.

• Remuneration Changes
  Remuneration related changes could occasionally cause the Remuneration History screen to take a long time or even get completely stuck when processing the change. This process has been improved and the issue should no longer occur.

June 2nd

New Functionality

• ACC Levy Rates for 2023
  ACC Levy rates have been updated on the ACC Premium report for the 2023 tax year.

Fixes

• Leave Days in DA Leave Requests
  Creating a Leave Request on the Administrator screen of Direct Access for an employee will now save their work pattern days as the Days Taken value. Previously this was saving as zero days.

• Court Deduction Component Update
  District Court Attachment Orders (e.g. Court Fines) were not excluding ACC Earners' Levy from calculations as expected. This resulted in the Maximum Deduction being too low. The Protected Net Earnings value is now also shown in the component.

• Days Paid 
  In a rare scenario, Days Paid values were not being imported from Leave Requests as expected. This has now been corrected.
  
  
  

May 5th

New Functionality

• General Ledger Field
  A new field type has been added to the General Ledger setup called "Employee Known As" to provide an alternative to First Name.

• Terminated Employee Report Subscriptions
  Report Distributions will fail if one of the recipient User accounts is linked to an Employee record which has been terminated. To prevent this from happening the linked User account will be removed from the Reporting tab if the Employee is terminated.

Fixes

• Leave Requests
  Leave Requests can no longer be created by Administrator users in the desktop client for inactive leave components.
  
  
  

April 7th

New Functionality

• General Ledger Debit Override
  A new feature to force values typically shown as Credits to display as Debits has been added to the General Ledger. The "Activate 'is Debit' Override" checkbox is located on the Cost Category.

• ACC Earners' Levy
  From 1st April 2022 the ACC Earners' Levy threshold has increased to $136,544 and the rate to $1.46

• Student Loan
  From 1st April 2022 the annual student loan repayment threshold has increased to $21,268

• Crediting Alternative Holidays
  The Public Holiday Worked components have an option to automatically credit an Alternative Holiday, however this would credit two days leave if the employee worked more than their typical hours on that day. A new calculation method has been created called 'Yes Round Down' which will round the amount credited down to the nearest number of days.
  
  

Fixes

• DataHR Mandatory Fields
  An issue has been corrected where it was occasionally possible to save a mandatory field as empty.

• Timesheet API
  The ability to not process empty values submitted via the timesheet API has been added. This was previously causing timesheets to be left in a status of Partially Complete.

• Service Allowance Units
  Service Allowances will now pick up the correct Holiday Hours where annual leave is paid in Days or Weeks.

• Days Paid for Public Holidays Taken
  The "Automatically Calculate Days Paid on Timesheet" now also generates Days Paid for Public Holidays Taken that are created by an employee's Work Pattern.

• Absent Weeks
  In rare occasions if an employee had multiple pay packets for a Pay Period their 'Absent Weeks' value (e.g. from starting over half way through the period) could be duplicated.

• Lump Sum ACC Earners' Levy
  For non-STC tax codes with a Lump Sum payment, the Extra Pay PAYE ACC Earners Levy was being calculated incorrectly (as $0) when the last 4 weeks grossed up amount does not exceed the ACC Earners Levy Threshold but the grossed up amount plus lump sum did. This has been corrected.

• BAPS RDP for Cash Up
  The RDP (Days) Leave Rate Option will no longer do an ADP comparison for Cash Up and Termination payments. This was previously allowing these payments to be paid at a higher rate than expected.
  
  
  

March 2nd

New Functionality

• Gross & Expanded Variance Reports
  Two new component categories have been added to the component filter screen: Benefit and Leave Taken.

• SLCIR Warning
  A new Pay Packet Warning has been added to alert users when SLCIR has been used with a non SL tax code.

• Ordinary Smoothed Pay
  Ordinary Smoothed Pay now has the option to not pay negative hours.

• MyPay Public Holiday Calendar
  Public Holidays have been added to MyPay for 2023 and 2024

• ImportTimesheet API
  The ImportTimesheet API now has the ability to import multiple rates for a component. Previously the APi was limited to importing a single "rate x occurrence" entry for a component.

Fixes

• ImportEmployee API
  An issue has been corrected where the ImportEmployee API was being used to move an employee between Pay Groups and could not deal with situations where there was an existing Pay Packet. This could result in the employee being paid in both Pay Groups for that period.

• Days Paid
  Days Paid is no longer imported from ACC Subsequent Taken Leave Requests and other unpaid leave types and now behaves the same way as Leave Without Pay. This was inflating the Days Paid value within a Pay Packet.

• Days Paid
  In the scenario where Days Paid was automatically calculated during a timesheet import and unpaid leave was also applied via a leave request, Days Paid could be mistakenly reduced. 
  
  
  

February 3rd

Tax Changes April 2022

Preparation for the various tax changes coming into effect on 1st April 2022 have been added to DataPay ready to be enabled. For more information please see the attached file:

Open

New Functionality

• API Improvements
  The Timesheet API can now import multiple rates for each "rate x occurrence" component. Previously this was limited to one rate per component.

• Gross Variance Report & Extended Gross Variance Report 
  Two additional component categories (Leave Taken & Benefits) have been added to the existing list (Payments, Leave, Allowance & Salary Sacrifice) which can be filtered for both reports.

• Continuous Annual Leave Rates
  Functionality has been released which changes the way that leave is paid when a single period of leave is spread over multiple leave requests. For detailed information on how this works please see the DataHelp article on it here.

• Continuous Annual Leave Rates - New Option
  A new option has been added to DataPay to allow payroll teams to pay a continuous period of leave at at the current leave rate if it's higher than the compliant rate. More information on this can be found here.

• Tax Changes 2022
  Preparation for the various tax changes coming into effect on 1st April 2022 have been added to DataPay ready to be enabled. For more information on this please see the attachment above.

• Ordinary Smoothed Pay
  Ordinary Smoothed Pay now has the option not to pay negative hours.

• MyPay Public Holidays
  Public Holidays for 2023 and 2024 have been added to the MyPay calendar.

Fixes

• API
  Corrected an issue where the ImportEmployee API didn't deal with existing pay packets when an employee moves between pay groups.

• ACC Subsequent Days Paid
  For an employee with no work pattern, importing ACC Subsequent into a pay packet was inflating their Days Paid. Going forward ACC Subsequent will not contribute to Days Paid.

• SLCIR
  A new pay packet warning has been introduced when SLCIR is used with a non SL tax code. This will prompt users to enter a Manual Pay Amount if required.

• Days Paid
  When Days Paid was automatically calculated during a timesheet import and unpaid leave was applied via a Leave Request, Days Paid could be mistakenly reduced. This has been corrected.
  
  
  

January 20th

New Functionality

• Days Paid on Leave Requests
  Creating a leave request on Employee or Manager screens via Direct Access for an employee will now capture the Leave Days Taken for an employee with a work pattern to improve the accuracy of the Days Paid calculation. Previously leave requests used a value of 0.

• Updating Report
  The Updating Report was reporting all remuneration Reason for Change instances each time a change was made, which could result in large amounts of irrelevant data in the report. A new Report Option called 'Exclude System Generated Values' has been introduced and is enabled by default.

• Bank Account Validation
  The Bank Account validation process has been expanded to accept the '04' bank code with branch codes of 2020, 2021, 2022, 2023 and 2024.

Fixes

• ADP Employee Variance Report
  The ADP Employee Variance report was showing a termination date one day later than actual for employees. This has now been updated to show the correct date.

• ADP Employee Variance Report
  The ADP Employee Variance report has been updated to only include data from the selected Main pay run with the Main pay run from the previous Pay Period. Comparing to the most recent closed Pay Run would sometimes result in the Main pay run being compared with a Manual pay run instead of the Main.

• CSV Year End Summary
  The CSV Year End Summary report was previously returning no data when the report was scheduled, opposed to run from the Pay Run screen. Scheduling the report will now return the same data as manually running the report.

• Employee Summary Variance Report
  An issue has been corrected where this report could fail when a component was edited and then used in the current pay run while the old version was used in the previous pay run.

• Create Pay Run Panel
  A display issue has been corrected which could cause the Create Pay Run panel to not display correctly if the user switched between locked and unlocked pay runs.

• Annual Leave Cash Up
  Cash Up hours were being counted as Taken hours when applying normal leave requests, which in some cases was preventing the leave request from being applied to the pay packet as theoretically not enough hours were available.

• API - Sick Leave Template
  In some scenarios the Company Sick Leave Template was not applied to an employee created via API integration. This has now been corrected.

• Report Distributions
  A Report Distribution would fail if an ad-hoc (Report Builder) which is in the distribution, was deleted while the the Report Distribution was in progress. To prevent this, ad-hoc reports will no longer be able to be deleted if they are contained in a Report Distribution which is in progress.

2021 Release Notes:

October 7th

New Functionality

• Undo Reinstatement
  A new button has been added to the Employee screen toolbar which will allow users to revert a reinstatement that was done in error. This functionality is only available as long as the employee has no closed pay packets after the new start date.

Fixes

• Draft Employees
  In some situations a Draft employee could remain as a Draft employee even after their first pay run is finished. This has been corrected.

• Leave in Weeks vs Direct Access
  When annual leave is held in weeks and a company created leave type was set to use the annual leave balance, this was causing leave requests to be created in units of weeks rather than the days/hours requested.

• Annual Leave Rate
  The rate for leave taken could be very slightly out due to a rounding issue. This has been fixed.

• Payslip Leave Balance
  When the annual leave balance is zero and held in weeks, the equivalent hours balance was sometimes displaying a negative value (e.g. -0.01 Hours). Going forward the hours/days balance will not display for a balance of 0 as it is not required.
  
  
  

September 3rd

New Functionality

• Updated DataPay Look
  With this release DataPay received an updated look - as shown above.

• New ESCT Warning
  A new Warning has been added to show in Pay Packets if the ESCT value for an employee is negative. The Warning name is "NEGATIVE ESCT VALUE".

• Removing Cost Box Levels
  Previously, Cost Box Levels (e.g. Cost Centre, Department, Sub-Department) could not be removed from the Cost Structure screen once an employee had been assigned a Home Costing. A new tool has been developed which will bulk reassign all Employees up one level of Cost Box (moving them one set of columns to the left in the Cost Structure screen) which allows for the bottom level to then be deleted.

  This tool is only available to Datacom staff.

Fixes

• CSV Leave Audit Report
  The CSV Leave Audit Report was previously showing incorrect values for Leave Rate Option where a company is using Leave in Weeks. The report has been updated to now show the OWP Calculation Option in this scenario as you would expect. No changes to the report were made for companies not holding Annual Leave in Weeks.

• Timesheet Import
  An issue has been corrected which could cause Timesheet Imports into a Company Group to result in missing lines or lines with incorrect data when there are invalid Employee Codes.

• Report Builder
  Running a Report Builder report which includes the 'Reason for Change' column across multiple companies would result in a DataPay Exception. This has been corrected.

• Reinstating Employees
  Previously, if there was an open Pay Packet after the termination date, by choosing 'Yes' at the prompt to end date the pay group link at the latest pay packet period end date, some bad data was created. This was then preventing the employee from being reinstated.

• Rule Templates
  An exception was thrown when trying to load the employee rule template screen due to bad data. Now a business rule will appear if one or more of the Start Date, Start Date Type or Status is inconsistent so that bad data creation is prevented.

• Report Archive
  Previously, an exception was thrown when trying to view an Archived Distribution if an adhoc report contained in the distribution had been deleted from Report Builder. 
  
  
  

August 5th

New Functionality

• Employee Codes Bulk Update
  A new procedure to bulk update Employee Codes has been developed. This is done via the development team and is a chargeable request.

• Password Security
  The Change Password dialog box which opens when attempting to log in to the DataPay application with an expired password could previously be circumvented by closing the window and proceeding to DataPay. This window can no longer be closed, and will require admins to set a new password.

• Deleting Pay Runs
  A new warning message has been added which will alert users in the event that Direct Access timesheet data exists for a pay run they are attempting to delete from within DataPay. The warning will allow them to Continue or Cancel.

• 5 Days Sick Leave Group
  The standard employee group '4.3 Sick Leave (5 Days)' has been made inactive, as it is no longer compliant.

Fixes

• First PPE Date
  If two sessions of DataPay are open at the same time, the First PPE Date value could be changed in the Pay Group Details screen even if an open Pay Run existed.

• Draft Employees
  The Deduction Schedule report was failing to generate if draft employees with no Home Costing exist in the company.

• Draft Employees
  The Generate Timesheet function was not working if draft employees with no Home Costing exist in the company.

• General Ledger Generation
  An issue has been corrected which could cause emails to get stuck if the Default File Name format is used.

• Spaces in Email Addresses
  Emails were not able to be sent to users which had spaces in their email address. Functionality has been created to automatically trim these spaces from the email before attempting to send.

• Historic Earnings Import
  The Employee Historic Earnings Import could previously import invalid Pay Periods as there was no validation on whether the PPE Date was valid for the Pay Group.

• Report Distributions
  Report distributions with non-PDF files would previously fail if the recipient user's password contained a space or " character.

• Rev/Adj'ing after Employee Start Date Change
  An exception was being thrown whenever a payroll admin attempts to Reverse & Adjust a pay packet for an employee after their start date was moved forward past a closed pay period.

• Employee Import
  The employee bulk import tool was including deleted employees when validating the imported employee code. You will now be able to import an employee with the same Employee Code value as a previously deleted employee.

• Changes to Leave in Re-Opened Pay Runs
  When changes were made to the leave information in a pay run after it had been previously closed and then re-opened, these would not always flow through to the Employee Leave Summary screen. This has been corrected.

• Gross Pay Variance Report
  The Gross Pay Variance report was throwing an exception if run on the first pay run, as there was no previous pay run to compare figures with. Now the report distribution will complete successfully, with the "Completed With No Data" message.

• Leave Priorities in Timesheet Imports
  Timesheet imports could previously fail if components that were part of a Leave Priority were also made inactive. Now a meaningful Business Rule Exception message is displayed.

• Tasking in Excel Timesheets
  Excel timesheets with a column for tasking information were not importing correctly. This has now been corrected and all data will be imported.

• Annual Leave in Weeks
  Using the option 'Pay No Less than Basic Rate" on Annual Leave taken in advance sometimes resulted in inflating the liability. This has been corrected.

• Timesheet Processing
  An issue has been corrected which could cause a timesheet to fail processing if the 'Disabled for Salaried Employee' option is not ticked for both 'Ordinary Hours Worked' and 'Days Paid'.

• KiwiSaver
  Employees couldn't be imported via the third party imports if they'd previously been opted out of KiwiSaver. This has been fixed.
  
  
  

July 1st

New Functionality

• Leave Balance Report Update
  The ability to include liability in the Leave Balance Report has been added. This is for both the PDF and .CSV versions.

• Payslip Extracting
  Users now have the ability to extract employee payslips for a specified date range.

• Sick Leave Entitlement Report
  A new adhoc report, the 'Sick Leave Entitlement Report', has been added to all pay groups to assist clients with checking that employees have the correct entitlement setup.

• KiwiSaver Opt Out
  Users are now prevented from opting employees out of KiwiSaver early via DataPay.

• KiwiSaver Opt Out Error
  An informative error message has been added to the pay day filing distribution if an employee has accidentally been opted out from KiwiSaver within 2 weeks of their start date.

• New Sick Leave Groups
  Five new standard Sick Leave Employee Groups have been added to DataPay to cater for the 10 day change. These are designed to replace the existing 5 day groups.
  
  

  Open

  

   

Fixes

• Payslips
  When running both the Payroll Register and the Payslip report in the same distribution, both report summarisation methods were loaded into the pay run., which could result in the incorrect method being displayed on Payslips.

• Zipping Payslips
  An issue has been corrected that was causing a null reference exception when the pay group option to zip payslips is enabled, but no zip file name format is set.

• CUSTOM74 Report Update
  Employees with timesheet values starting mid period were missing from the CUSTOM74 - ESS Daily Timesheet custom report.

• Annual Leave Rate Names
  The 'Annual Leave' BAPS Leave Rate Options has been renamed to 'RDP Hours + 52 Week Avg' and the 'Pay In Days Annual Leave Rate' to  'Pay In Days RDP + 52 Week Avg' as the previous name did not reflect the calculation that is used.
  
  
  

June 3rd

New Functionality

• Pay Packet Warning
  A new pay packet warning will inform a payroll admin if an employee has been opted out of KiwiSaver in their first 2 weeks of employment. The warning will display INVALID EARLY KIWISAVER OPT OUT.

Fixes

• Salary Smoothing
  New employees in the employee group 1.3 Smooth Salary were not able to generate a pay packet if they did not have a pay packet previously. The fix will allow the pay packet to be created without any error messages.

• Leave in Weeks
  If a leave type uses Annual Leave in weeks, it should be requested in the 'Annual Leave display unit', the same as when Annual Leave is requested.

• NSW Tax Code
  When tax code NSW was used, lump sums were sometimes overtaxed. This has been fixed.

• Pay Day Filing V2
  Uses will no longer be able to opt out employees from KiwiSaver via the new employee excel template.

• Pay Day Filing V2
  When importing new employees via a bulk import, users will no longer be able to select the KiwiSaver Option 'Opt Out'.

• Pay Day Filing V2
  Users will no longer be able to opt out newly created employees from KiwiSaver through ESS.
  
  
  

May 6th

New Functionality

• Modifying Employee Pay Rate
  When modifying employee pay rate, the effective date in Direct Access Employee Modification should be the beginning of the next pay period. Previously the date is set to the finished date of the last finalised or closed pay run.

• Payroll Result Report
  Negative signs have been added for any value that is a Deduction, Superannuation or Tax Related.

• Payment Report
  Company Trading Name can be stored in Company Details screen to use in the Payment report.

Fixes

• Back Pay
  Leave under 'Was' should also be included under 'Now', with the leave rate recalculated.

• Employee Pay Group
  Multiple pay group links were created when payroll admins changes pay group through Employee Modifications page in Direct Access. This has now been fixed so employees will only have one pay group link.

• Payslip
  The adjustment pay packet shows incorrect net pay value and did not check the direct credit amount of the rev&adj. The issue has been corrected so that the directly credited components will appear under the Banking section instead of Deductions.

• Payslip
  Payslips failed to generate when a pay run has future rev&adj pay packets and Suppress Zero Pay rev&adj Pay Packets option on.

• New Employees
  When manually finishing the set up for new employees with draft status created from Direct Access, pay packets were prevented from creating automatically for the next pay run. Exclude from pay packet creation has been removed from draft employees.
  
  
  

April 8th

New Functionality

• Payslips
  Separate payslips for employees can be generated in the pay run and splits the payslip report distribution job into one for each employee.

• General Ledger
  Columns can show 0.00 is no amount is populated in the General Ledger line so that it is clear there is no value in the field.

• Tax Changes
  New ESCT Threshold. 39% for annual earnings over $216,000. 

• Tax Changes
  New Income Tax Threshold for lump sums. 39% over $180,000.

• Tax Changes
  New Income Tax Threshold. 39% for earnings over $180,000.

• Warning for Rev&Adj
  When reversing and adjusting a pay packet from financial year 20-21, with a direct credit date in financial year 21-22 a warning will prompt the user to remove and re-add tax details to ensure that the correct tax rates are applied.

• MyPay Public Holidays
  Public Holidays for 2022 are available in MyPay.

• KiwiSaver Options
  New KiwiSaver options Opt Out (Over 65), Opt In (Over 65), Exempt (Under 18) and Exempt (Casual/Temporary Employee < 28 days).

• Employee Details
  Bank Account Holder Name has been added to Employee Details and is mandatory when an employee Opts Out from KiwiSaver.

• Employee Details
  If an employer expects a new employee to receive income which is exempt from KiwiSaver in their first 12 months, this can be indicated on the Employee Details screen.

• Direct Access
  When an employee is opted out late via Employee Details in DataPay, the user will be required to specify the reason for this.

• Direct Access
  If an employer expects a new employee to receive income which is exempt from KiwiSaver in their first 12 months, Exempt Income options can be used.

• Timesheet Import
  Exempt Income options can be used on the new employee excel template.

Fixes

• General Ledger Distribution
  General Ledgers with "rnameNFT" in the file name format used to take numerous hours to complete. This is now processed in minimal time.

• Student Loan
  Student Loan annual repayment threshold increased to $20,280 from 01/April/2021.

• Employee Groups
  The button to add Employee Groups to an employee was partially hidden for some companies. This is now displaying correctly.

• KiwiSaver
  Duplicate warnings appeared when saving an employee's KiwiSaver Option as Opt Out early or late. This will only display once.

• KiwiSaver
  KiwiSaver option Opt In has been renamed to Opt In (Automatic Enrolment).

• KiwiSaver
  KiwiSaver Option should not be able to be updated via Pay Components or Components Setup screens.

March 4th

New Functionality

• Manager Direct Access
  Manager Dashboard will show birthdays and anniversaries for reportees in a different company to the manager.

• Payslip
  Tenure can now be added to display on Payslips.

• Statutory Holiday
  The statutory holiday calendar for 2022 has been loaded.

• Direct Access
  A warning will appear for employees when leave request is created for a date range that overlaps with an existing approved leave request.

• DataHR
  Payroll Admins now have access to DataHR forms for terminated employees.

Fixes

• Direct Access Timesheets
  Components could not be removed timesheets if the component is made inactive after being added. Inactive components can now be removed from timesheets.

• Admin Direct Access
  Leave Request screen did not show all the employees for admins in the drop down when it was too long. Admins can now scroll down to view all the employees.

• Direct Access New Employees
  DataPay failed to load the Payroll Details tab if the company was using custom Employee Groups when new employees were added through Direct Access.

• Summary Variance Report
  Sundry Deduction was missing from the report. This has been removed from the Net Pay line and will populated in it's own line.

• Direct Access New Employees
  The pay condition and sick leave was not mapped correctly to employee groups when new employees were added through Direct Access.

• Payslip
  Net Pay value showing in the adjustment pay packet payslip did not check for the DC amount of the reversal and adjustment pay packet. This caused direct credited components to appear in the Deduction section instead of the Banking section.

• Historic Leave Earnings
  Historic Leave Earnings Import could import incorrect pay periods when multiple pay frequencies exists. The correct pay frequency can be picked up now.

• Reinstatement
  Employees could not be reinstated due to N/A cost allocation. This happened when employees were reinstated prior to the latest cost allocation end date. 

• Leave Taken in Rev&Adj Pay Packet
  The leave hours taken in adjustment pay packet could be wrong when the leave request unit is in days and the amount taken was over 1 day in the original pay packet. This is no longer an issue.

• Manager Direct Access
  Manager from cross companies could not access reportee timesheet from other companies when the start and end time was enabled.
  
  
  

February 4th

New Functionality

• Tenure on Payslips
  The ability to show the employee Tenure field on payslips has been added.

• Payroll Register
  A new Report Option has been added to the Payroll Register which will remove empty Pay Packets from the report.

• Report File Name Formats
  Two new options have been added to the File Name Format section of the reporting tab to handle Direct Credit Date and Report Run Date.

• Contacts In Direct Access
  The company Contacts page is now also available in Direct Access.

Fixes

• Editing Company Components
  A DataPay exception could be thrown when attempting to edit a component with a text parameter if that text parameter was included in an ad-hoc (report builder) report.

• Direct Access
  Salaried employees will no longer be able to remove the Ordinary Hours Worked (OHW) component from their timesheet.

• Payroll Register
  For a small number of users the Payroll Register was not producing the Company Controls section of the report.

• Leave Rates
  Improvements have been made to reduce potential errors occurring when calculating annual leave rates after an employee transfers between two Pay Groups of different frequencies.

• Public Holiday Worked
  An issue has been corrected which could cause monthly employees to have their Ordinary Hours reported incorrected when using the 'Public Holiday Worked - Ordinary Hours' component.

• S34 Closedown Payment
  In some scenarios, Annual Leave Liability could be calculated incorrectly when Annual Leave is taken in the same period as the S34 Closedown Payment.

• S34 Closedown Payment
  The S34 Closedown Payment will now have its earnings included in Average Daily Pay Earnings.

• S34 Closedown Payment
  A new Custom Report has been created to help payroll teams identify employees which may need a closedown payment. It will identify employees who started within a year of the closedown, or who started over a year ago however don't have an entitlement balance.
  To have this report added to your company, please contact the DataPay Support Team.

• S34 Closedown Payment
  S34 Closedown Payments are now able to be added in bulk via a custom timesheet.

Performance

• Company Users Screen
  The Company Users screen could take a long time to load in companies with a large amount of users. Improvements have been made to speed up this process.

2020 Release Notes:

December 3rd

New Functionality

• Activating Users via Mobile Phone
  A new option for companies (off by default) has been created which will allow Payroll Administrators to create new Employee User Accounts for people without an email account. If a mobile number instead of an email address is entered during the setup process, the activation link will be sent to their mobile phone.

• Ability to Delete Employees
  An employee can now be deleted by a user with the Payroll Administrator role as long as the employee does not have a Pay Packet or an activated User Account. This can be done using the Delete Employee option in the Employee ribbon.

• Rev & Adj Pay Packets Prior to PAYE Intermediary
  For PAYEI clients, the PAYE Intermediary component will now be automatically added to Adjustment Pay Packets if the period of the original Pay Packet is from before the company used the PAYEI service.

• ESS Leave Functionality
  Managers can now apply for leave on behalf of their reportee in the new Leave Requests screen in ESS.

• Delete Employee Button
  The Delete Employee button will now always be enabled and a business rule exception thrown if the employee is not eligible to be deleted. This is to avoid confusion as previously the button is disabled unless the employee has not be paid.

Fixes

• Direct Access Leave
  An error was previously displaying for users when applying for LWOP stating that the leave exceeds the employee's current leave balance.

• Proxy Relationship
  In some situations when a manager was editing a leave request for one of their reportees they would see the warning message: "This employee is acting as a proxy for the following people during the leave period <employee name>" when this was not true. 

• ESS Leave Request Screen
  In the newly created Leave Request screen in ESS, when creating a new Leave Request it was not clear that the employee must be selected before any other fields (dates, hours etc). All other fields will now be disabled until an employee is selected.

• ESS Leave Request Screen
  The Projected Balances link has been removed from the new Leave Request screen in ESS, as it was pointing to the old Leave Calendar / Leave Request screen.

• Payroll Register Report
  The Payroll Register report was not producing the Company Control Listing section for some users.

• ESCT Rate
  An incorrect ESCT rate could be used if the first Pay Packet of the tax year is an adjustment.

• Report Builder
  Ad Hoc (Report Builder) reports were returning a "Failed to read data for Person xxxxxx" type exception when reports were run using the "By Time Period" run option, as it was trying to include employees who weren't employed in the time period being reported on.

• Splitting Components
  Some components were causing errors when being imported into Pay Packets as they were not able to split between two different pay rates correctly (e.g. if an Alt Pay Rate changes mid period). 

• PAYEI Rev & Adj's
  A DataPay exception was sometimes thrown when creating Reversal & Adjustment Pay Packets containing the PAYE Intermediary component

• Annual Leave Rate After Transfer
  An issue has been corrected where the annual leave rate divisor could be incorrect after an employee is transferred to a different company with a different pay frequency.

• Relationships via Employee Import API
  If a new relationship was imported through the Employee Import API, the previous relationship was not being end dated. As a result an employee was able to have more than one manager at a time.

• Direct Access Anniversary Widget
  An issue has been corrected which was preventing anniversaries and birthdays from being displayed if the selected date range contains two calendar years.
  
  
  

November 5th

New Functionality

• Share Benefit in General Ledger
  The ability to add the Share Benefit components into Cost Categories for General Ledgers has been added.

• Manual ESCT Warning
  A new warning has been added to alert users if they enter a value for "Manual ESCT Rate Threshold Amount" after the "ESCT Rathe Threshold Amount" has already been set for the year, as the manual amount will not be used.

• Back Pay
  Users are now able to calculate Back Pays within a company using Annual Leave in Weeks for a period prior to the conversion.

Fixes

• Adhoc Report Filtering
  Adhoc reports will now be filtered correctly when set up as Scheduled Reports.

• Date Filtering of Reports
  Corrected an issue where Adhoc and Custom reports using a Date Range in the scheduled report settings was not picking up the latest data.

• Company Control Listing Report
  The Company Control Listing Report was missing banking reconciliation data when run over a date range.

• Scheduled Reports
  An extra line break in the File Name Format could cause scheduled report jobs to fail.

• Quarterly Employment Survey
  The Quarterly Employment Survey was failing to generate when there were draft employees which were partially set up and not ready to pay from.

• Bank File Visibility
  The Bank File was not able to be added to a distribution if the Pay Group banking option was changed mid period.

• DataHR PDF Printing
  When users clicked the "Print to PDF" button on DataHR forms, some fields were excluded from the saved file.

• Annual Leave Clearance Payment
  The Annual Leave Clearance Payment component has been renamed to "S34 Closedown Payment" for any newly created companies to help clarify what the component should be used for.

• Payslip Suppression
  The "Not Zero Pays" option for Payslip Suppression was still resulting in online Payslips being generated for employees with a zero Pay Packet.
  
  
  

October 1st

New Functionality

• Tenure in Payslips
  The ability to add the Tenure field to payslips is now available.

• Timesheet Imports
  Added the ability to import a single timesheet for a group of companies has been added. This functionality requires some setup before it can be used - if you would like more information please contact the Support Team.

• Pay Slip Suppression
  Reversal & Adjustment Pay Packets can now be suppressed (no Pay Slip generated) if the total Direct Credit Balance sums up to $0

• Leave Balance Import
  A new import is available for Payroll Administrators which allows for leave amounts to be added to existing balances.

Fixes

• CSV Leave History Report
  An issue has been corrected where unnecessary columns were displaying for some companies in the CSV Leave History Report.

• Unpaid Back Pays
  The new warning message to remind administrators there are unpaid Back Pays in the Pay Run was now showing when using the Finalise button in the ribbon. This has now been updated to work for all methods of finalising a Pay Run.

• Report Builder
  Reports were displaying a "Failed to read data for person xxxxx" exception when run using the "By Time Period" option as it was trying to include employees who weren't employed during that period.

• Leave Priorities
  Corrected an issue which was preventing some Payroll Administrators from being able to create or make changes to Leave Priorities.

• Partially Processed Leave Requests
  Leave Requests could get stuck as Partially Processed if the Leave Request was edited in an Adjustment Pay Packet. The Leave Requests now need to be edited in the Company Leave Request screen and re-applied to the Pay Packet.

• Timesheet Component Splitting
  Some Allowance and Payment Components entered via online timesheet or custom timesheets in DataPay were not splitting when the pay rate changed during the period.

• Warning Message Change
  The warning:
  "Employee xxxxx. Pay Group link start date can not be before the Pay Group start date."
  has been changed to:
  "Employee xxxxx. Pay Group link start date can not be before the start date of the Pay Group's first Pay Period."

  The actual restriction has not be changed, only the wording of the warning has been clarified to avoid confusion.

• Send to Payroll - Direct Access
  The Send to Payroll button will now be disabled when an inactive costing entry exists.

• Inactive Costing - Direct Access
  An inactive costing cell was showing the home costing value instead. This has been corrected.

• Annual Leave in Weeks Calculation Correction
  In rare circumstances the system could previously misidentify when entitlements should be calculated at the Parental Rate, or miscalculated the value of leave when taken in advance.
  
  
  

September 3rd

Fixes

• Company Organisation Screen
  An issue has been fixed within DA/ESS where an employee could be missing from the Company Organisation screen when using Position Structure.

• Payslips
  Annual Salary was previously not showing on payslips where an employee is set up with Standard Hours & Days but no Work Pattern.

• Scheduled Reports
  Scheduled Reports created in Report Builder will no longer fail when there is no DC value in a Pay Run.

• Custom Reports
  An issue has been corrected which prevented some Custom Reports from showing up under Reporting when trying to assign them to a Pay Group.

• Incorrect ESCT Rate
  An incorrect ESCT rate could be used when the first Pay Packet for a tax year is a Reversal & Adjustment from the previous tax year. This has now been corrected.

• PayDay Credits Reconciliation Report
  The PayDay Credits Reconciliation Report failed if a Pay Run contained Rev/Adj Pay Packets for terminated employees who were terminated before the Pay Run start date.

• PayDay Credits Reconciliation Report
  The "Var Code" column has been removed from the PayDay Credits Reconciliation Report and an ESCT column has been added to the right of the KiwiSaver ER column.

• Ordinary Hours Reporting
  The Total Ordinary Hours value was displayed incorrectly on some reports when Hours Worked on a Public Holiday were set to automatically reduce Ordinary Hours.

• Standard Chartered Bank File
  The Standard Chartered Bank File format has been updated.

• Proxy Relationships
  Terminating an employee who is a proxy will now also terminate the proxy relationship.

• Proxy Relationships
  An issue has been corrected which was preventing Payroll Administrators from end dating a proxy assignment where the proxy person is a proxy for a person in another proxy assignment. 
  
  
  

July 22nd

Fixes

• DataHR Workflow Dates
  An issue has been fixed where a workflow could be triggered from a date value which has been end dated. This will no longer occur.

• Direct Access
  The System Requirements page on Direct Access has been updated to remove Internet Explorer and include Microsoft Edge.

• Company Org Chart with Position Structure
  An issue has been fixed where employees could be missing from the Company Organisation Structure in rare scenarios if the company is using a Position Structure.

• User Role - Company Organisation
  Users with the Company Organisation role can now access the Company Organisation Structure page in Direct Access without also needing the Payroll Administrator role.

• Company Control Listing Report
  Corrected an issue which was causing the Company Control Listing report to miss banking reconciliation data when run over a date range.
  
  
  

June 24th

New Functionality

• Back Pay Calculator
  A new report has been created called the 'Back Pay Historic Leave Earnings Report', It is designed to assist users in understanding and explaining how Leave Rate calculations are calculated by the Back Pay calculator when rates are above the employee basic hourly rate.

• Back Pay Calculator
  Back Pay lines for termination payments are now able to be edited.

• Back Pay Calculator
  Back Pay packages can now be created with dates which extend back past an employee start date. This will allow for Back Pays to include periods from before an employee was terminated and reinstated.

• Domestic Violence Rule Template during Reinstatement
  When reinstating an employee you are now given the option of what to do with the Domestic Violence Leave rule template start date, as with other leave types.

• Option to Waive Small Amounts to Recover
  A new parameter called "Recovery Amount to Waive" has been added to the Direct Credit Balance component whereby small recovery amounts can be cleared. In some situations recovery amounts of 1 or 2 cents are created in Adjustment Pay Packets due to rounding. The default amount set for each company is $0.00.

• IR345 Report Changes
  Due to recent changes made by the IRD on how credits will be handled, DataPay has in turn made adjustments to the IR345 report in order to make identifying the correct amount owed to the IRD easier.
  Reversal and Adjustment Pay Packets will now be treated and included/excluded from the report as a pair. If the sum of PAYE, Child Support, Student Loan and KiwiSaver is negative then the pair of Pair Packets will be excluded from the report.
  This change will come into effect for any Pay Run set to DC on or after the 1st July 2020.

• Tenure on Payslips
  The "Tenure" field will now appear on each Payslip.

Fixes

• Back Pay Calculator
  Calculations have been improved where the current Back Pay calculation window overlaps with a previous Back Pay.

• Back Pay Calculator
  In rare situations, the Back Pay Calculator Pay Packet could contain components which were deleted from the original Pay Packet.

• Components missing from Reports
  In rare situations, some components could be excluded from the Payroll Register and Payslip reports.

• Payroll Register Report
  An issue was corrected which was causing the Payroll Register Report to fail for a small number of companies.

• Public Holiday Taken
  Public Holiday Taken was paying average hours instead of work pattern hours where a Public Holiday Worked existed on the same timesheet for variable hours employees.

• Direct Access - Back Button
  The "back" button within the individual employee detail section of the Approve Timesheet page for Admin or Manager Direct Access was not working as expected previously.

Performance

• Back Pay Calculator
  The performance and stability of Back Pays have been greatly increased by having the calculations now performed on DataPay servers opposed to on client computers. This in turn removes the requirement for DataPay to remain open and the client computer to be awake in order to process Back Pay calculations.

• Report Builder
  Reports which include the "Termination Reason" field have had their run time reduced.

• Sign On
  The time taken for users to sign on to DataPay has been reduced. This could occasionally take in excess of 30 seconds. 
  
  
  

May 27th

New Functionality

• Back Pay
  Back Pay calculations have been improved when the current Back Pay period overlaps with a previous Back Pay.

• Back Pay
  A warning has been added to advise when a Pay Run is about to be finalised with unpaid Back Pay packages.

• Timesheet Import for Company Group
  The ability to import a single timesheet for a Company Group is now available.

Fixes

• Workflows for Cross Company Reporting
  The Email Manager functionality within DataHR Workflows is now able to email managers for companies which use Cross Company Reporting.

• DA Timesheet Manager Approval
  Timesheets within Direct Access were failing to load for managers to approve where an employee was assigned to an invalid costing.

• Reporting File Name Format
  The 'Quarterly Period' portion of the File Name Format functionality was not reporting the correct period when the report was run alongside Monthly reports in a distribution.

• Public Holiday Worked - Actual Hours
  The Actual Hours value could potentially be incorrectly recorded when Public Holiday Worked components were set to 'Auto Reduce'.

• Back Pay
  An issue where Adjustment Pay Packets were executed in the incorrect order in some situations has been corrected.

• OWH on Timesheets for Salaried
  Ordinary Hours Worked will no longer be imported via timesheets for salaried employees as these hours should be driven from the Work Pattern. This was causing unnecessary "Timesheet Miss-match" emails to be sent out.

• Leave Calculations When Switching Pay Groups
  Improvements have been made to reduce the possibility of Leave Rates being calculated incorrectly in the event an employee switches between Pay Groups with different pay frequencies.

• KED File
  The KED file for Self-File clients was failing due to missing IRD contact details, which are now required since the IRD Easter update.

• MyPay Timesheets
  Employee, Manager and Admin timesheets within MyPay would fail to load if a component being used in the timesheet was deleted or made inactive.

• MyPay Timesheets
  Blank rows could show in MyPay timesheets if a component was deleted or made inactive, however these rows are now removed entirely.
  
  
  

April 27th

New Functionality

• CSV Expanded Gross Pay Variance Report
  A new Report Option has been introduced which gives the user the option to add in a number of extra fields to the CSV Expanded Gross Pay Variance report. Additional fields include Deductions, Benefits, Superannuation, Taxable Ordinary Earnings etc)

• Direct Access Employee Maintenance
  Payroll Administrators can now view all employee maintenance tabs for locked Pay Runs

• Direct Access Pay Run Screen
  A new Pay Run screen has been created for Payroll Administrators to select the Pay Run in order to enter employee modifications. This page replaces the existing embedded ESS page.

Fixes

• Password Reset
  Fixed an issue where attempting to reset a user password via the Company > Company User screen would occasionally result in a DataPay exception.

• Company Organistation
  An issue preventing reinstated employees from being assigned to a new manager within the Company Organisation Structure has been corrected.

• Payroll Register Report
  The "Total Pay" column was missing from the Payroll Register when run via distribution.

• Editable Values in Tax Details
  The ability to override the "Taxable Payments" value in the Gross Taxable Payments component within the Tax Details composite component has been removed.

• Remuneration History
  Where an Employee User who is set up in the Company Organisation Structure as a manager attempts to load the Remuneration Screen, the Employee Remuneration Screen will now load as expected.

• MyPay - 4th January
  The day after New Year's Day in 2021 for New Zealand has been updated to be a Public Holiday

Performance

• File Generation
  Optomised the performance of a search function used in the generation of certain files

• Database Performance
  Various changes were made to help identify inefficient database calls
  
  
  

April 2nd

New Functionality

• Back Pay Calculator
  Back Pay packages within the Back Pay Calculator can now be shifted to a new Pay Run should you need to finalise the current Pay Run before the Back Pays are ready to be exported to timesheet. This functionality can be used by right clicking within the Back Pay screen.

Fixes

• Reverse & Adjusting PAYE Intermediary Errors
  A DataPay exception would sometimes occur when Reverse & Adjusting a Pay Packet with the PAYE Intermediary deduction assigned. This has now been fixed.

• Importing Days Paid via Timesheet
  An issue was discovered where multiple timesheets inside a single Pay Run with duplicate components for the same employee could cause the LDW component (Days Paid) to not be created in the Pay Packet.

• Component Changes
  An issue was resolved updating attributes of components with component specific values. 

• Payday Filing
  Payday Filing was failing if the Pay Run included an employee who had a Pay Packet dated before their current Pay Group link (e.g. the Pay Packet related to a previous tenure or prior period in the Pay Group).

• Cost Structure Caching
  Company Cost Structure information is cached to improve performance when importing timesheets. When changes were made to the Company Cost Structure screen the cache was not being forced to refresh, which could lead to incorrect timesheet import validation errors until the cache was updated. Any changes to the Cost Structure screen will now force a refresh.

Performance

• Leave Summary Screen
  A performance improvement has been made to the Leave Summary screen which should significantly improve its load speed.

• Summary Pay Register Report
  Changes were made to the Summary Pay Register report to reduce the time taken to generate.
  
  
  

March 4th

Extended Leave Without Pay Functionality
In version 6.28 (March 2020) our new Extended LWOP functionality has been released. The aim of this new tool (which can be found on the Leave Summary Screen) is to manage the leave accrual adjustments required when employees are on LWOP past the 1 week grace period. Previously this has been an entirely manual process in DataPay, where payroll admins usually push out the employees Annual Leave Rule Template by the amount of LWOP past the 1 week grace period - however this was prone to error.

The new system simply requires admins to enter in dates of Extended LWOP and DataPay will calculate and make adjustments automatically.

For a full set of instructions and additional information on this new functionality, please see the DataHelp page for Extended LWOP.

Tax Changes 2020-2021

Open

• ACC Earners Levy
  ACC Earners Levy maximum liable earnings threshold has been increased from $128,470 to $130,911 for Pay Runs with a DC date on or after 01/April/2020

• Student Loan
  Student Loan annual repayment threshold has been increased from $19,760 to $20,020 for Pay Runs with a DC date on or after 01/April/2020

• Reversing & Adjusting from 2019-2020 Tax Year
  When Reversing and Adjusting a Pay Packet from financial year 2019-2020, but with a DC date now in financial year 2020-2021, a warning message will display to tell the user to remove and re-add the Tax Details component to ensure that the correct tax rates and thresholds will be applied.

New Functionality

• Extended Leave Without Pay
  New functionality to help payroll admins manage Extended LWOP has been released. For more information please see the main article on Extended LWOP.

• CitiBank Bank File
  Citibank Bank Files generated from DataPay will now have a DC date specified for bulk direct credit amounts

• PAYE Intermediary Component
  When companies switch to our PAYE Intermediary service, they occasionally need to Reverse & Adjust pay packets from before they started with this service. As the original Pay Packet did not have the PAYE Intermediary Deduction component, the Adjustment wouldn't either, resulting in a miss-match between the IR345 report and the amount paid to the PAYEI team and requiring manual intervention. Going forward the PAYE Intermediary Deduction will be automatically added to Adjustment Pay Packets if required, and the Original Deduction field set to the correct value.

• China Construction Bank
  Bank account numbers from China Construction Bank are now accepted.

• Company Controls Listing Report
  Improvements have been made to the Company Controls Listing standard report. A "Total Pay" column has been added, asterix ( * ) is now used to signify a component which Direct Credits, and a Banking Reconciliation section has been added to the bottom of the report.

Fixes

• Saving Permissions in DataHR
  Changes to system level default template and document permissions have been disabled when there is a company defined (override) template in use.

• Unable to Open Pay Runs
  An exception could be thrown when a user attempted to create a new pay run due to bad employee rule template data. The cause of this incorrect data has been corrected.

• Back Pay Row Ordering
  Rows within the Back Pay calculator screen were not always in chronological order, which could make finding a particular period difficult in a large back pay. This has been corrected.

• Timesheet Hours
  Hours in the timesheet could be wrong where multiple employees had pay rate changes mid period and hours were imported for those employees.

• MyPay Manager/Admin Timesheet Screen
  The MyPay Manager / Admin timesheet screen was not loading if timesheet values were linked to components which had been made inactive.

• Adjustments of Adjustments
  The Amount to Recover value in Reversal & Adjustments of Adjustment Pay Packets (a Pay Packet which had already been adjusted once before) would be incorrect, leading to over-payments to employees.

• YTD Values on Reports
  TYD values for components on Standard Reports were being reset to $0 when the component was edited by modifying its attributes. This has been corrected.
  
  
  

January 22nd

New Functionality

• Standard Reports
  The Gross Earnings for Holidays Report now produces data for employees with no Standard Hours and no Annual Leave accrual.

Fixes

• Direct Access Cross Company
  For DA and Cross Company Reporting users, if an employees manager has the same employee code as another employee in a linked company, then the other employee's leave will be displayed as the manager's leave in the Leave Schedule screen in Manager Direct Access. This issue has now been fixed.

• Relationship API Imports
  If an new manager to employee relationship for the Company Organisation Structure was imported through the Employee Import API, the previous relationship was not being end dated. This resulted in two active / non end dated relationships.

• Employee History Screen
  Old system templates will no longer show in the Employee History screen in the DataPay client after being overridden.

• Preventing Pay Runs from Banking
  The "Exclude from Banking" option in the Pay Run screen was originally designed for companies who bank through Datacom / AMSL banking, and had no effect on pay groups using Direct Banking. As a result it was possible to bank a pay run with it being set to "Exclude from Banking". This functionality has now been expanded to also include Direct Banking setups.

• Leave Summary Screen
  The Leave Rate Option displayed on the Leave Summary Screen for each employee was always showing the Country level default of "Standard hours / 4 weeks" instead of the employee level value. This has been corrected.

• Payment Schedule Report
  The Payment Schedule report was not working correctly for transferred components when any type of filter was added. Filters are now able to be used as expected.

• File Destination Naming
  When File Destination names were edited in the Company Options screen, the name displayed in the Reporting tab and when running distributions was still using the original name. This has now been corrected - and as a result users may notice their File Destination names in the Reporting tab have been altered with the release.
  
  
  

2019 Release Notes:

December 4th

New Functionality

• Row Height Changes
  The row height for the Employee Search bar and Pay Packet list within the Pay Run tab have been increased for ease of use.

• Dates Now Included in Distribution Emails
  The default message for Report Distributions now includes both the Direct Credit and Period End Dates.

• Email Address Validation
  Validation has been improved to allow for non-standard but still valid email formats.

• MyPay Latest Version Notification
  A message will now notify the user there is a new version of the app available when the log in.

• MyPay Timesheet Entry
  Employees can now enter timesheet values for the current pay run in MyPay where previous pay run has not yet been closed off. This change is for both Android and iOS devices.

Fixes

• Importing Leave
  Importing a timesheet with leave for an employee who is currently set up with zero standard hours or days was throwing a divide by zero error.

• General Ledger
  General Ledgers were failing if an allowance was replaced by another with the same values in an adj pay packet and the employee had follow me costing.

• Remaining Termination Values
  When an employee took leave in their termination Pay Packet a small liability remained against the employee which could be seen in the Leave Summary Screen. This did not affect the termination calculation or payment and was purely a display issue, and has now been corrected.

• YTD Values in Reports
  Year To Date values in some reports could be inflated where a component's attributes had been edited. This should no longer occur.

• Direct Access Accept Button
  The Accept button will now be enabled at all times. Previously users were required to scroll to the bottom of the screen before it became available for use.

• DataHR Form Lines
  The view for DataHR forms was previously limited to 200 rows. This has been increased to 500.

• Timesheets for Terminated Employees
  Terminated employees with timesheet values entered into a pay run and then terminated with an effective date prior to the start of the pay run were causing timesheets to fail the import process into DataPay. These values will now be ignored.

• Missing Save Button on iOS
  Some users reported the Save button being missing on the Leave Request screen. This has been fixed for all users.

Performance

• Component Editing
  The process of editing component attributes creates an entirely new component and copies over all information to the new version. Performance in this area has been improved.
  
  
  

October 31st

New Functionality

• DataHR Permissions Warning
  A new warning has been added which will alert users who are about to enable company wide access to fields.

• Preventing Online Payslips
  When finalising a pay run users now have the option to exclude / prevent online and emailed payslips from being generated. This option is only available when all reports have been removed from the distribution. For this purpose a Bank File does not count as a report.

• Bank Pay Calculator
  A new method of resolving incomplete pay packets in Back Pay Calculator has been introduced. Users will now be able to export, correct, and then import a spreadsheet of required updates.

Fixes

• Leave Requests
  A DataPay exception was being thrown when attempting to execute or remove a future dated pay packet for a terminated employee which held a leave request set to pay "All In Advance". This has been corrected.

• Visibility of new Employees via API
  When a new employee is created via API, some user accounts were unable to see the new employee in the Employee Search tab, even after re-logging. This is no longer the case.

• Direct Access Leave Widget
  The Annual Leave widget was displaying the wrong units. This has been corrected
  
  
  

September 25th

New Functionality

• Citibank Bank File Change
  Citibank bank files now include the DC date so clients are able to upload files in advance.

Fixes

• User Account Issue
  A DataPay Exception was being thrown when attempting to load the User Scope Details screen (Company Users) if that user currently has access to a deleted Pay Group. This will no longer occur.

• Activating Future Dated Users
  An exception will no longer be thrown when attempting to create / activate user accounts with a future start date.

• Employee Details Screen
  Saving changes to this screen was occasionally timing out. This has now been fixed.

• Component Setup
  When a Payment component was edited, the YTD values on the Payment Schedule report were still being displayed under the inactive component until they were paid using the new component.

• Free Text / Occupation Value Sorting
  When new values were added to the Free Text and Occupation fields in the Company Options screen they were not being displayed in alphabetical order as expected.

Direct Access

• New Employee Form
  Employee modifications were not always loading for employees with inactive Home Costing. This has been corrected.

• Timesheets not Loading
  Draft / partially setup employees with no Pay Setup value were causing timesheets to not load in Direct Access. This has been corrected.

• New Employee Sick Warnings
  Warnings are now displayed on the New Employee form when employee Sick Leave Entitlements may be below the minimum required.

• Leave Reason on IE
  The issue when attempting to select a Leave Reason when using Internet Explorer has been fixed.

• DataHR Permissions
  Fixed permission set saving to avoid duplicate permission sets being saved at once.

• Proxy Relationships
  The list of available proxies now updates when the Start and End search dates change. A warning has also been added when attempting to assign an unavailable proxy

• Manager log In
  An issue causing some managers to have issues logging in caused by incorrect template permissions has been resolved.

• Leave Request Balance Warnings
  Leave warning icons will now show when the amount taken exceeds the projected balance in the manager/admin leave request approval screen.

• Negative Timesheet Hours
  Negative timesheet values were being saved when the Leave Taken hours were larger than the Work Pattern hours for Timesheet employee.

• Proxy Relationships
  Managers are now able to edit proxy assignments.

• Leave Requests Saved Incorrectly
  Some Leave Requests created by Payroll Administrators were being saved incorrectly. This has been corrected.
  
  
  

August 22nd

Fixes

• Pay Group Scope Access
  An Access Denied message was being thrown when a user attempted to make employee modifications in ESS for a payroll for which the user only had Pay Group access to.

• CSV Gross Pay Variance Report
  Erroneous totals were showing for departments with zero values when running the CSV Gross Pay Variance Report grouped by department. This was not an issue for the PDF version of the report.

• Lump Sum Tax
  Lumps Sums payments weren't being taxed at the flat STC rate where the annualised earnings and Lump Sum went over the ACC Earner Levy threshold. This has now been corrected.

• Kiwisaver Display
  The ESCT Exempt portion of the KiwiSaver ER summarisation in the Pay Run view has been removed as it is no longer required.

• Pending Pay Runs
  Pay Runs with a status of Pending are now available in Direct Access to enter timesheet information once the previous Pay Run has been locked for processing.

• Approving Leave in MyPay
  Leave Balances were sometimes incorrect when managers were approving employee Leave Requests for companies where leave was held in Weeks.

• Leave Balance Warnings in MyPay
  The amount of a Leave Request was being compared to an incorrectly calculated employee Leave Balance when deciding whether or not to display a warning stating that the Leave Request was exceeding the employee balance. This was only happening for leave which was held in Weeks.
  
  
  

July 31st

New Functionality

• Gender
  A new Gender option of Gender Diverse is now available for use.

Fixes

• Estimated ACC Premium Report
  The Estimated ACC Premium Report was previously using incorrect rates for the Current and Previous Levy Rate value.

• Back Pay Timesheet Timeout
  On some occasions large back pay timesheet exports were timing out. This has been corrected.

• Termination Dates
  When terminating an employee, undoing the termination, then re-terminating the employee at a different date the Pay Group link end date was still using the first termination date. This has been corrected to use the newly selected date.

• Leave Liability
  When a leave type (not annual) was held in Days, but paid in Hours, and the balance was negative - the liability was incorrect. This has been fixed.

Direct Access

• Leave Reasons
  Leave Reasons setup in DataPay are now available to be used in Direct Access when requesting leave. These will also be included in the Leave Request emails sent to managers for approval.

• Removed Incorrect negative Balance Warning
  The negative balance warning message managers see when approving 'Take Only' type leave has been removed. As these leave types do not hold balances there is no requirement for a warning here.

• Leave Request Screen Error
  The Leave Requests screen will no longer fail to load for  managers when a Leave Request for a reportee does not have a valid Leave Type set up.
  
  
  

June 12th

New Functionality

• API
  The Get Payrun List API now has the option to display last 'X' number of Payruns

• Payslip History Dates
  A new user preference has been added to the To and From dates in the Payslip History screen. These fields will now remember the selected date that the user has selected when refreshing / changing screens. A button has been added to reset this preference back to the default date of current financial year start.

• Error Information
  A number of DataPay exceptions which notified users of an error with a Person ID have been replaced with Business Rule Exception dialogue boxes which show the Employee Code instead.

• Leave on non-Work Pattern Days
  Autopaid employees taking leave on a non-work pattern day would have a zero value leave rate on the RDP option when being paid in Days, as they had no work pattern hours for that day. The value of leave will now use the days and hours requested on that day to calculate the value instead.

• Leave Requests on MyPay
  Employees on timesheet no standard hours can now submit leave hours and days for both Android and iOS devices.

Fixes

• Back Pay Calculator
  Backpays were previously able to be created in an employee’s previous pay group, which would cause a DataPay exception when attempting to export these values to the Payrun.

• PAYE Intermediary
  PAYE Intermediary recovery amounts are now being treated correctly in the DC Schedule, meaning the amount of PAYEI direct credited (in recovery situations) to the trust accounts will be correct going forward.

• DA Timesheet Work Pattern
  The work pattern in the DA timesheet was sometimes different to that seen in DataPay due to the wrong version being picked up. This has been corrected.

• Component Edit Timeout
  Updating company component properties and removing company components was sometimes timing out. The time out limit for this operation has been increased.

• Report Archive
  Archived distribution file names have been corrected for payday distributions and General Ledgers.

• Payday Reporting
  Payday filing Kiwisaver amount to include Kiwisaver lump sum net contribution

• Payday Reporting
  The Postal Address Line 1 field is now mandatory on the Direct Access New Employee form and Employee Modification form

Direct Access

• Admin Leave Message
  The warning message for leave hours exceeding the employee's leave hours now uses correct pronoun to address employee

• Field Permissions
  Additional fields on DA Employee Modification page were missing due to permission setup. This has now been fixed.

• Approving Timesheets
  The approve timesheet screen will load correctly and mangers are able to approve timesheets for their reportees successfully.

• Approving Leave
  The negative leave balance warning message has been removed for 'Take' leave types as there is no leave balance associated with such leave type

• KiwiSaver
  In the New Employee Wizard the KiwiSaver option "Existing Opt Out" has been added.
  
  
  

May 9th

New Functionality

• API
  The ImportEmployee API is now able to import multiple employee groups of the type "Other". Previously this would return an error relating to conflicting employee groups.

• API
  The ‘PaymentStatus’ field has been added to the GetLeave API

• PAYE Intermediary
  Going forward the PAYE Intermediary deduction is not able to be removed from Pay Packets

• Payday Filing
  The ‘View Payday Filing Status’ function is now available for Auto File companies from within the Pay Run right click menu.

Fixes

• Pay Run List
  Previously, an exception was thrown when opening the pay run list if no main runs existed in the top 10 pay runs in the default view.

• Password changes in Direct Access
  Users can now change passwords in Direct Access. Previously users were being redirected to the Home page when attempting to do this.

• Timesheet Pay Run Costing
  Costing percentages could previously be incorrect where a timesheet was imported for companies that use Specified Dates for importing timesheets and where more than one line was imported for an allowance.

• Terminated Employee Details
  The ‘Effective Date’ as seen in the top right hand corner of the Employee Details screen for terminated employees will now be the termination date rather than the current date. Showing Current Date was effectively hiding some date effective fields on the Employee Details page

• File Destinations
  When the display name of a File Destination was updated in the Company tab, this new name was not updated in the Reporting tab. This has been corrected.

• Add Component tab reset
  When a user has lost the Add Component docking pane, they can now click the icon (next to the Pay Packet Description icon) in the top right of the pay packet view to reset the window

• Employee Pay Group Links
  Where an employee had multiple links to the same pay group, these were not being end dated correctly. This has been corrected.

• Report Builder
  Where company components have had their attributes edited (and a new component created), the old components were not being picked up in report builder reports. Now both the old and new components will be picked up.

• KiwiSaver
  The KiwiSaver rate used is now the rate applicable on the pay day. Previously, it was the rate applicable at the start of the pay run.

Direct Access

• Terminated Employees on Timesheets
  Terminated employees will now continue to be visible on timesheets until the last pay run they are in has been finalised.

• Staff Turnover Dashboard
  When a user clicks the back button from the Staff Turnover dashboard, the analytics page will load properly.

• Timesheet Display
  Increased the space allowed for the text in the header row so that text wrapping does not occur, pushing the columns out of alignment.

• Timesheet Values
  Timesheet values have been restricted to positive integers only

• Timesheet Leave Priorities
  Timesheets with values for leave types which use leave priorities were preventing the other non-leave timesheet values from being processed into the Pay Packet. This has been corrected

• Leave Requests
  Insufficient balance warnings were showing when employees saved leave requests, but were not showing for managers when approving. These warnings will now show for both parties as intended.

• Manager ‘Add’ Button
  The ‘Add’ button in the manager view was sometimes having unexpected results. This has been corrected.

• Leave Balance Warnings
  Employees were incorrectly seeing leave balance style warnings when applying for ‘Take Only’ leave types (e.g. LWOP) which do not hold a balance.

• Editing Leave Requests
  If a payroll admin edited a Leave Request in Direct Access the system was setting the Days value to zero when saving.

• Leave Request Comments
  The Leave Request Comment field has a character limit of 255. Entering a comment longer than this would result in a generic error message. A new specific error message has been created to explain that the Comment field exceeds the allowable length.

Performance

• Leave Requests
  The speed at which pending Leave Requests are able to be saved has been improved.
  
  
  

April 27th

Tax Changes & Domestic Violence Leave

For a full list of changes please see the attached PDF.

Open

PDF

• Tax Changes 19-20 - KiwiSaver
  Kiwisaver 'Contribution Holiday' is now called 'Savings Suspension'

New Functionality

• BNZ Direct Banking
  Companies who are using BNZ Direct Banking will no longer be able to set their Finalised Pay Runs back to In Progress themselves.

• Bank of China
  Bank of China account numbers are now accepted.

• Timesheet Total Mismatch Email
  Changes have been made to the wording of the Timesheet Total Mismatch email to make it clearer about what does not match.

• Domestic Violence Leave
  Domestic Violence Leave has been introduced. Please see additional documentation for more information.

• Payday Filing
  Employee Address Line 1 is now mandatory on the new employee form in ESS and Direct Access and on the Excel new employee template.

• Payday Filing
  The payday filing distribution has been prioritised so that it will be generated and complete before the Final distribution begins.

• Do Not Automatically Create Pay Packet in Main Pay Run
  The ‘Do Not Automatically Create Pay Packet in Main Pay Run” will now be automatically selected for Contractor on Invoice and Working Proprietor Tenures.

Fixes

• Sick Leave Widget
  Sick Leave Analytics widgets are now loading data for managers.

• Payday Filing
  Archived Payday reports will no longer throw an exception when trying to view or send a completed payday distribution which had either no employee details or employee information file.

• Exception Opening Pay Run List
  An exception will no longer be thrown when opening the Pay Run list if no Main Pay Runs existed in the top 10 Pay Runs in the default view.

• Employee Transfer Wizard
  When employees, who had an employee code starting with 0, transferred between companies leave balances were not transferred with them. This has now been corrected.

• Inactive Components in Report Builder
  Where company components have had their attributes edited, the old components were not being picked up in report builder reports. Now both the old and new components will be picked up.

• Show All Pay Runs
  After selecting Show All Pay Runs, if you navigated away from the screen and went back to Pay Run tab an exception would be thrown. This has now been fixed.

• DataHelp
  The DataHelp button on ESS (to the left of the username display) has been removed as it pointed to the old inactive version of DataHelp.

• Direct Access
  When saving data in the new employee wizard in Direct Access if there is an error on saving all tabs will no longer become disabled.
  
  
  

March 31st

New Functionality

• Gender
  A new Gender option of Gender Diverse is now available for use.

Fixes

• Estimated ACC Premium Report
  The Estimated ACC Premium Report was previously using incorrect rates for the Current and Previous Levy Rate value.

• Back Pay Timesheet Timeout
  On some occasions large back pay timesheet exports were timing out. This has been corrected.

• Termination Dates
  When terminating an employee, undoing the termination, then re-terminating the employee at a different date the Pay Group link end date was still using the first termination date. This has been corrected to use the newly selected date.

• Leave Liability
  When a leave type (not annual) was held in Days, but paid in Hours, and the balance was negative - the liability was incorrect. This has been fixed.

Direct Access

• Leave Reasons
  Leave Reasons setup in DataPay are now available to be used in Direct Access when requesting leave. These will also be included in the Leave Request emails sent to managers for approval.

• Removed Incorrect Negative Balance Warning
  The negative balance warning message managers see when approving 'Take Only' type leave has been removed. As these leave types do not hold balances there is no requirement for a warning here.

• Leave Request Screen Error
  The Leave Requests screen will no longer fail to load for  managers when a Leave Request for a reportee does not have a valid Leave Type set up.
  
  
  

February 27th

New Functionality

• Holiday Calendar
  The statutory holiday calendar for 2021 has been loaded for New Zealand environments as the system now pre-loads statutory holidays that will occur in future years.

• ESCT Rate
  To determine an employee's ESCT rate in their first pay packet, we are now estimating their earnings from the employee's start date (previously their first pay packet) for the rest of the tax year.

• Payday Filing
  A new KiwiSaver option 'Existing Opt Out' is now available to use. This is to indicate an employee has already opted out of KiwiSaver.

• Payday Filing
  Pay Runs are able to be excluded from Payday Filing for companies with Payday Filing enabled.

• Payday Filing
  The 'Modify Pay Run IR DC Date' menu item is now disabled for companies that have Payday Filing enabled.

Fixes

• Component Unassignment
  An exception was thrown when executing a pay packet after removing a component unassignment with an effective date in a future period.

• ESS Icon and Direct Access
  Clicking on ESS icon in DataPay will now log the user into Direct Access when it is enabled for the company.

• Archive Distributions
  Viewing archived distribution will no longer cause an error for Pay Groups without a Print Destination set up.

Tax Changes

• ACC Earners Levy
  Increased ACC Earners Levy maximum liable earnings threshold to $128,470 from 01/April/2019

• Lump Sum Payments
  To calculate the tax rate used for lump sum payments, the grossed-up annual value of the employee's income is calculated from their income payments for the last 4 weeks. From the 1st of April, lump sum amounts will no longer be included in the last 4 weeks calculation.

• Reversal & Adjustments
  When reversing and adjusting a pay packet from financial year 2018-2019, but with a DC date in financial year 2019-2020 a warning message will display to tell the user to remove and re-add tax details to ensure that the correct tax rates will be applied

Performance

• Pay Packet Recalculation
  Performance improvements have been made for recalculating Pay Packets.
  
  
  

January 27th

New Functionality

• Company Custom Reports
  Custom reports now have the company code set as a default.

• CUSTOM10004 - Company Components in Holiday Earnings and Hours Report
  This custom report now has a new column to indicate if a component is taxed as extra pay.

• Annual Leave Summary Screen - Annual Leave Rate Option and Scope
  The leave rate option for annual leave and its scope level will now be visible to the left of the liability figures in the Annual Leave Summary screen.

   

Fixes

• BNZ Direct Banking
  Previously if a company which uses BNZ Direct Banking finalised multiple Pay Runs in quick succession resulting in multiple bank files in progress, these bank files could become stuck. Changes have been made to ensure the bank files are sent sequentially and the later bank files will wait to go into progress until the previous one has completed.

• Annual Leave Clearance Payment to Use Latest Leave Rate Calculations
  The Annual Leave Clearance Payment has been updated to use the latest leave rate calculations in line with the Annual Leave Termination Payment.

• API – Exception when Default Timesheet not setup in Company
  When a company did not have a Default Timesheet template set up the API import timesheet call would result in a generic error. A specific error message will now be generated in the error log.

• New Proxy Warning – Terminating an employee who is a Proxy
  A warning is now thrown if the user attempts to terminate someone who is a proxy. If they continue with the termination the proxy assignment will be end dated at the employee’s termination date.

• Saving new Filters for Report Users in the Reporting Tab
  New filters in the Report Options could not always be saved for report users. This has now been fixed.

• Annual Leave Rate when Leave Taken on a Non-Work Pattern Day
  The OWP rate for annual leave was incorrectly defaulting to the 4 week rate when leave was taken on non-work pattern days. This affected the 'Standard Hours', 'Standard Hours - Manual Change' and 'Holidays Act - Actual Hours' leave rate options and has now been corrected.

• Std Hrs/Last 4 Weeks – Ord Rate
  The Ordinary Rate used in the Annual Leave Termination payment calculation was sometimes incorrect when the leave rate option was 'Std Hrs/Last 4 weeks'. This has now been fixed.

• 2.11 T/S No Std Hours Employee Group
  The country employee group '2.11 T/S No Std Hours - Basic Rate' has had the words "- Basic Rate" removed from the name and the Annual Leave Taken rate option in the employee group has been changed from 'Basic Rate' to 'Non-Standard Hours'.

• API – Get Payslip by Employee Code not picking up latest payslip for employee
  The API GET Payslip call was not always picking up the latest payslip for an employee if a Manual run existed for the same period. It will now pick up the latest payslip based on latest period end date and Pay Run Finalisation date.

• Third Party Timesheets and Costings with Leading Zeroes
  Third party timesheets with leading zeros on the costing are now able to be imported into Pay Runs.

• Annual Leave in Weeks
  When Annual Leave is paid in weeks, other leave type components could be split incorrectly when an employee’s hours change. This has now been fixed.

Performance

• Direct Access - Loading Pay Runs
  Loading Pay Runs in Direct Access will now take less time.

• Editing Timesheet Lines
  It will now be faster to save changes when editing timesheet lines.

• Applying Leave Requests to Pay Run
  Performance improvements have been made to applying Leave Requests to a Pay Run.

• Direct Access - Changing Reportees to a New Manager
  In Direct Access it will now be faster to save changes to reporting lines in the Company Organisation.

• ESS – Notify Managers
  Performance improvements had been made to the process of Notifying Managers via ESS.

• New Employees Report
  Performance improvements have been made to the generation of the New Employees report after importing new employees into a Pay Run.

• Edit User Scope
  It will now take less time to open the User Scope dialog box.

• Pay Run Costing in Ad-Hoc Reports
  Performance improvements have been made for running ad-hoc reports which contain Pay Run Costing.

• Saving Changes to Pending Leave Requests
  Performance improvements have been made to saving changes to pending Leave Requests.

Direct Access

• Approving Timesheets for Employees with No Managers
  Payroll Administrators can now approve timesheets for employees with no manager.

• New Error Message When the a Password Does Not Meet the Password Requirements
  There will now be an error message shown when resetting a password if the new password does not meet minimum password requirements.