Create a Standard Timesheet in a Pay Run

Creating a 'Standard' timesheet is probably the most common usage of the manual timesheet function. A standard timesheet allows the user to pick and choose employees and pick and choose components.

From the Pay Packet view, click on 'Timesheet' in the ribbon and select 'Create Standard Timesheet'.

Name the new timesheet and select the Template to use. The template refers to those you have previously created in the Pay Groups tab, and will dictate which components are available for use.

In the timesheet view, enter the relevant employee code. If unsure, clicking in the employee code column and hitting F2 on the keyboard will open a list of employees. This method also works for the component code column. Press 'Enter' on your key board or click into the component code column and enter the component code. Press 'Enter' on your keyboard and add the value required for the employee. Press 'Enter' on your keyboard and enter 'Division', Cost Centre, and Department codes (if costing will be different to home costing).

A start and end date can be entered if the component is not ordinary hours, an allowance, or a deduction (e.g. leave taken on a specific day). Enter as many lines as needed, making sure to save every few lines. Saving the timesheet will allow the information in the timesheet to flow straight through to the employee's pay packets.

The 'Show Period Indicator' option at the top will add a column to the timesheet. The period indicator determines which pay period the data in each line is entered into. A period indicator of 1 will enter the data into the pay packet for the current pay period. A period indicator of 2 will create a future pay packet for the next consecutive pay period for the employee and enter row data into that. A period indicator of 3 will create a future pay packet for the pay period after the next and so on and so forth.

There is an option to 'Create new Manual Pay Packet for each employee' if you wish the timesheet information to be in a different pay packet to the existing information in the pay run. This option must be ticked before saving the timesheet.

'Filter Components By Template' is ticked by default in manual standard timesheets. This option means the components available in the manual timesheet will be determined by the template selected when creating the timesheet (step #3). Un-ticking this option will allow all company components to be selected in your timesheet. Once a non-template component has been used and saved, the option cannot be re-ticked.

Totals for the timesheet can be viewed by clicking on the 'Totals' button at the top right corner of the timesheet. This will give a total for each component selected in the timesheet.