There are a number of reasons new Pay Groups may need to be created, for example:
A new group of employees is joining the company
You wish to separate out the executive team into a Pay Group with restricted access
The company currently has a Fortnightly Pay Group paying 1 week in advance and 1 week in arrears, and wishes to change to two weeks in arrears
The main restriction with creating separate Pay Groups is that each company within DataPay can only use a single IRD number. This means that multiple legal entities cannot operate within one DataPay company - if a new group of employees need to be paid via a different IRD number then a new Company within DataPay will need to be created.
Included In This Article
Instructions
Pay Group Creation
To request a new Pay Group you will need to send through the below details to the Support Team:
Pay Group Name
Pay Group Code (if required)
Pay Frequency e.g. Weekly, Fortnightly, Monthly
Banking Option
ANZ, BNZ or Westpac Direct Banking
Datacom Banking via AMSL / ASB
Other - Bank File emailed to you to then upload into an online banking portal / website to pay.
None
Bank File Type (if the above option is 'Other')
Bank Account number - (Registration Number if using Datacom / AMSL banking)
The Pay Period End Date of the first Pay Run for this Pay Group - Note that this cannot be changed once set.
Main Contact and Courier Address
Note: This is a chargeable service and will be charged at our standard rate of $180 + GST
Next Steps
The Support Team will create an empty Pay Group shell and set up the banking options. As a client you will be required to perform some minor configuration before the Pay Group is ready for use.