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There are a number of reasons new Pay Groups may need to be created, for example:

  • A new group of employees is joining the company

  • You wish to separate out the executive team into a Pay Group with restricted access

  • The company currently has a Fortnightly Pay Group paying 1 week in advance and 1 week in arrears, and wishes to change to two weeks in arrears

The main restriction with creating separate Pay Groups is that each company within DataPay can only use a single IRD number. This means that multiple legal entities cannot operate within one DataPay company - if a new group of employees need to be paid via a different IRD number then a new Company within DataPay will need to be created.

Clients are not able to create Pay Groups or Companies within DataPay - this is restricted to the Support Team. We are typically able to create new Pay Groups within roughly 2 - 3 working days, and do not charge for this service. Creating a new company is significantly more involved and will need to be scheduled in as project work either with the Support Team or the Professional Services / Implementations team depending on the circumstances.

Note: The Support Team will create an empty Pay Group shell and set up the banking options. As the client you will be required to perform some minor configuration before the Pay Group is ready for use.

Please note that this is a chargeable service and will be charged at our standard rate $180 + GST

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Instructions

Pay Group Creation

To request a new Pay Group you will need to send through the below details to the Support Team:

  • Pay Group Name

  • Pay Group Code (if required)

  • Pay Frequency e.g. Weekly, Fortnightly, Monthly

  • Banking Option

    • ANZ, BNZ or Westpac Direct Banking

    • Datacom Banking via AMSL / ASB

    • Other - Bank File emailed to you to then upload into an online banking portal / website to pay.

    • None

  • Bank File Type (if the above option is 'Other')

  • Bank Account number - (Registration Number if using Datacom / AMSL banking)

  • The Pay Period End Date of the first Pay Run for this Pay Group - Note that this cannot be changed once set.

  • Main Contact and Courier Address

Note

Note: This is a chargeable service and will be charged at our standard rate of $180 + GST

Next Steps

The Support Team will create an empty Pay Group shell and set up the banking options. As a client you will be required to perform some minor configuration before the Pay Group is ready for use.

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