Overview

One concern when outsourcing payroll is the lack of visibility.
Having access to the payroll system means the administrator can view all the payroll screens that their consultant can see. This gives visibility of the payroll and allows the administrator to answer employee queries, bring up archived reports from previous pay runs and run standard reports.
Having access to the report writer means the administrator can write and run their own reports.
We recommend any client with more than 50 employees have this access to the payroll screens and the report writer.
Multiple people can be granted view access to the payroll and access to the report writer. Access can be limited to a subsection based on employee's pay group or given for all employees. For example: one person may be able to look at all employees where another can only see the weekly pay group. The access will be the same whether viewing the payroll screens or extracting data from within the report writer. Once access has been given to a pay group, the administrator will be able to see all information for these employees, i.e. we cannot limit what they can see for each employee.
As the access to the payroll system is "VIEW" only, you will not be able to edit anything. However, if you have access to the report writer section, you will be able to create your own reports, modify existing (non-standard) reports and delete reports that have already been written for or by your company. If you change or delete any existing reports, we can't recover them, so care is required in this space.

Client Responsibilities

The following information is required by your consultant to gain this additional access for any users:

• The request will be required in writing eg email or through the DA portal
• The request must be made by one of the current authorised contacts.
• The new administrators name and email address (if it is for a non - employee) or details of the existing account to be granted the additional access.
• The access that is to be granted eg All or a specified Pay Group.

EasiPay responsibilities

Your consultant will:

• Create the account using the email address and name that has been provided or amend a current user account.
• Check with the client to see if they would like to arrange a training session to show the user how to use the system.
• Send a link to the new users email address so they can download the application
• Send through the report writer manual if required.

Additional Notes

• There is a monthly charge for having this access
• Training can be provided on both the system and report writer.