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Overview

Client Responsibilities

• The Client will give 30 days notice of their intention to stop processing processing (as per the contractsigned Supplementary Agreement)
• The Client will advise their EasiPay Consultant as soon as possible when the last pay run will be processed with Datacom..
• Once the contract has been terminated, the company will be end dated and the payroll data will no longer be available or retained (unless Datacom has been asked to provide ongoing storage services for the Client's electronic payroll records, subject to a separate agreement for these services).
• It is the clientClient's responsibility to extract the information they require prior moving to new provider .
  For Example: Employee 52 weeks earningse.g. employees' 52 weeks earnings data.
• Advise Datacom if they want to keep the data in Datacom or have this deleted. No note for keeping it, there are monthly charges associated 

EasiPay Responsibilities

• Process End of Year Reports. (Consultant to notify client we will run these reports and who to be sent to)
• Current Year End Summary Report.
• Current Tax Year End Earnings Certificate.
• Estimated ACC Premium Report.
• Consultant to End Date:
  • Billing. (End of the month)
  • PAYE Intermediary.
  • Pay Group.
  • Company. (1^st day of the following month)
• Consultant to check any outstanding invoices with Account Receivable.The EasiPay Consultant will create the End of Year reports and seek confirmation as to who should receive these reports:
• EasiPay Consultant will provide The Client two documents: Request for Data Deletion and Payroll Data Storage Service Schedule. The completion and return of either of these documents will instruct Datacom as to how Customer Data is to be treated on termination. Where no request for either option is received, Customer Data will be deleted