Setting up Court Fines or WINZ Deductions

There will be instances where employees will provide you with court order deduction forms or WINZ (Work and Income NZ forms).

To process a deduction for the employee click on the Employee tab > Pay Components button.

Click on the Deductions hyperlink in the top menu which will bring up a new 'Deductions Assignment' dialogue box to add either 'Court Fines' or 'WINZ – Fixed Amount' into the employee pay components screen. Once selected, click Ok.

Note: you may wish to untick the 'Exclude from Manual Pay' option as this will mean that any Manual Pay Packets processed do not have this deduction taken from them.

Within the Court Fines or WINZ Fixed Amount Values, you will need to enter in an amount to deduct which will be based on the letter or advice you have received to process this deduction.
The Starting Debt field will also need to be completed. Once this debt has been recovered the deduction will automatically stop deducting from the employee pay, and will end date itself.

Note: if there are any variations to the Starting Debt, it is a good idea to end date the existing deduction and create a new one to ensure that the Starting Debt field is entered correctly.

Note: deduction amounts are not calculated out pro-rata. If the Start Date is at any time within a Pay Period then the full amount will be deducted.

Furthermore, the Bank Account Field, Employee Code, Particulars and Reference may need to be completed with specific information depending on the letter you have received.
Once all relevant fields have been entered in, save the changes and review the details in the Pay Run.