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Overview
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When using a Leave request the employee enters their leave request online, their manager then approves or declines the leave request. If it is approved, it will then be available for processing in the payroll system. The leave will be applied to the pay packet when the leave dates coincide with the current pay period.
Client Responsibilities
Clients will need to ensure that the managers have approved the online leave requests before "Processing" the pay run, to ensure the leave is applied in the pay period.
Note:
Duplicate Leave requests: This indicates multiple leave requests have been entered for the same date.
Duplicate leave requests could be valid if there were two different leave types, e.g. Employee works 8 hours per day, and they have entered in 4 hours as annual leave and 4 hours as sick leave. If this is not the case and the employee has entered a leave request twice for the same period, the consultant will check with the client to determine which leave request should be withdrawn.
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- Process the leave in the pay period in which it occurred. This would be done by reversing out the original pay packet and creating an adjustment pay packet in the pay period the leave occurred. This will ensure annual leave is paid at the rate calculated at the start of the annual leave.
- Processing the leave request in the latest pay period .however this may impact the annual leave rate