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There may be situations where a change affects a number of employees.
For example, Medical insurance deductions typically increase for everyone on the same date. It is easier to provide a bulk upload of the new rates rather than notifying each individual change.
The process:
The client advises their EasiPay Consultant what is changing eg the value for medical insurance is changing for everyone who currently has a deduction.
The consultant would generate bulk change template for all the employees who are to be changed.
The template will contain: the employees code, employee name, description of the field that is to be changed and current value being held.
The Client would complete the new value to be uploaded and the date this is to be applied. Note: depending on the type of change this may be the actual date or the beginning of the pay period. Eg for a pay rate change this would be the actual date. For a fixed deduction the date should be the start of the period. A fixed deduction that is changing part the way through a pay period would be applied from the beginning of the pay period ie it will not be based on a partial pay period.
The EasiPay Consultant will import bulk changes template and check there are no errors. The changes will be reflected in the Updating Report