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Setting up a new employee
Author Rhonda
Date 22/04/20
Version
Overview

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When a new employee is employed the client will complete the 'New Employee" form, this will either be done online via Direct Access or using the required excel format.
There are some fields that are compulsory when setting up a new employee in the system. Compulsory fields are marked in red (excel timesheet) or have a red Asterix in DA.
Once the employee is set up, they will be sent an activation email so they can activate their user account in Direct Access and MyPay. The email address will be the one specified on the new employee form.

Client Responsibilities

• The client will enter the employee in Direct Access or complete the Datacom New Employee template in excel.
• Any additional information should be provided via the employee modifications
• If the employee's start date is prior to the current pay run, the client will advise their EasiPay consultant if there are hours to be paid for a previous pay period.
• Once the employee has been entered into the system, the client will need to assign them to a manager. This will be the manager responsible for approving their timesheets or leave requests.

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Once the New Employee form has been uploaded, the EasiPay consultant will need to check all the compulsory field have been completed.

• Work patterns and the Employee groups for the correct leave entitlements may need to be added.
• The employees Direct Access user accounts will be created, and account activations sent out to the employees
• Any additional information entered on the modifications will be updated.

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